T&I Marketing Specialist 1

GAI Consultants•Canton, OH

About The Position

GAI seeks a skilled, highly motivated, results-driven Marketing Specialist to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business-development goals in collaboration with GAI’s business sector leaders and marketing, technical, and administrative staff. Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you! Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve.

Requirements

5+ years of related experience as a proposal specialist/coordinator
Prior AEC industry experience preferred
Associate or bachelor’s degree with a focus in business, marketing, or related area
Competency Proficiency with Microsoft Word, Excel, Outlook and PowerPoint
Proficiency with Adobe Creative Suite
Competent proofreading and editing skills
Excellent communication and organizational skills
Able to document and process information quickly and accurately, with strong attention to detail
Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
Able to work both independently and as part of a team
Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines
Able to travel to surrounding states (several times throughout the year)
Must have a vehicle for local travel (required)
Demonstrates critical thinking skills, works on small projects or portions of larger projects; assist Task Managers with aspects of projects; proactively implements Quality Management System (QMS) for project deliverables.
If assigned as direct supervisor, skilled at mentoring; Decision making and conflict resolution; Delegate tasks effectively; Demonstrate responsibility and leadership skills; role model for others to follow.
Collaborates, supports, and oversees development and implementation of various business development support, marketing, proposal, and strategic planning efforts for a market(s) or specialized area(s).
5 Years Experience
Bachelor's Degree in Marketing, Communications or related field
Driver’s License

Nice To Haves

Deltek Vantagepoint (or similar database programs) experience is a plus
Proposal writing and layout samples are strongly encouraged – please include a URL on your resume or include PDF samples with your resume.

Responsibilities

Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities
Follow through with assigned proposal tasks to meet critical deadlines
Coordinate with internal and external points of contact to gather requested information and materials
Track proposal efforts and ensure scheduled milestones are met
Assist in writing marketing and technical content
Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
Support presentation efforts including presentation development, rehearsals, materials, and logistics
Maintain and populate detailed data in GAI’s Deltek Vantagepoint database
Provides assistance of marketing activities to support pursuit, client, and business plan objectives and contributes to the implementation of these activities including but not limited to conferences, events, sponsorships, design award submittals, speaker proposal/presentations, brochures, service briefs, project profiles, etc.
Assist in carrying out other programs and projects as identified
Leads smaller/less complex to mid-sized proposal efforts. Leads and/or supports larger/more complex efforts under the direction and supervision of senior staff/supervisor.
Leads and supports special projects under direction and supervision of senior staff/supervisor.
Leads smaller/less complex to mid[1]sized BD Activities. Supports large/more complex BD Activities under the direction and supervision of senior staff/supervisor.
Leads the updating of data management systems as it relates to assignments that the individual is leading. May lead special data management projects and/or updating data systems under the direction and supervision of senior staff/supervisor.
Works as a part of a team and coordinates work with others.
Assists in determining schedule and budget requirements.
Assigning and overseeing tasks under the direct supervision of the task manager and maintaining budgets and schedules; keeping very close communication with Task Managers; assisting Project Managers or Task Manager with proposal preparation; scopes of work and project component cost estimates.
Possess effective oral and written communication skills; interacts well with other staffs; interact with clients with close oversight, interacts closely with Project Managers and various Department Managerial Staff, performs well with client communications.
If assigned as direct supervisor, communication (focusing on listening) skills; interacts with employees and various managerial staff regarding employee performance, hiring, coordination with HR on performance issues of staff, merit increases, etc.; Keep employees informed of company news and policy changes