Marketing & Pursuit Coordinator

Maxwell Construction•Greendale, IN

About The Position

We are seeking a detail-oriented, highly organized Pursuit & Marketing Coordinator to support and execute business development and marketing efforts for a growing construction firm. This role plays a critical part in positioning the company for success through proposal development, brand consistency, and strategic storytelling. This position is ideal for someone who is both creative and process-driven—able to manage deadlines, produce high-quality deliverables, and translate complex construction projects into compelling, client-facing content. The right candidate is proactive, dependable, and comfortable collaborating across teams, with opportunities to support and participate in client-facing business development efforts.

Requirements

Ability to manage multiple concurrent deadlines, often with competing priorities, while maintaining accuracy and quality in a fast-paced environment
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and PDF tools
Experience with Adobe InDesign (Illustrator/Photoshop a plus)
Strong organizational, time‑management, and attention‑to‑detail skills
High attention to detail and commitment to quality
Clear communication skills and ability to work across teams
Experience supporting proposals, bids, or marketing efforts
Administrative or project support experience, preferably in construction or AEC (preferred)

Nice To Haves

Illustrator/Photoshop a plus

Responsibilities

Lead coordination and production of RFQ/RFP responses, including reviewing solicitations, assembling content, formatting, and managing submissions
Review solicitations to identify requirements, deadlines, and submission criteria
Collaborate with internal teams to gather project information, resumes, and technical content
Format proposals using Adobe InDesign to ensure polished, on-brand submissions
Maintain and update proposal templates, boilerplate content, and project data
Support public works and CM project bid processes, including document coordination and bid execution.
Support and contribute to client-facing meetings, interviews, and presentations alongside the Director of Business Development, including preparation of materials and occasional direct interaction with clients
Support execution of marketing initiatives aligned with company goals and growth strategy.
Create and manage content for social media, website updates, and project announcements.
Develop project profiles, project summaries, and compelling project narratives for marketing and award submissions.
Ensure brand consistency across all internal and external communications
Partner with project managers and field teams to gather stories, photos, and key milestones
Maintain marketing assets, photography, and project documentation
Update and manage CRM data related to pursuits, projects, and team information