Marketing Project Manager
True Media•Dallas, MO
•Hybrid
About The Position
This role is open in all True Media office locations: Kansas City, MO, Columbia, MO, St. Louis, MO, Portsmouth, NH, Dallas, TX, and Minneapolis, MN. The position offers a hybrid work schedule with 3 days in the office and 2 days working from home. Visa sponsorship is not available, and applicants must be legally authorized to work in the United States permanently without employer sponsorship.
Requirements
- Prior work experience in a Project Management/Coordinator or Account Manager/Coordinator role in a marketing or agency setting or equivalent duties.
- Minimum of 1 year equivalent experience in marketing or advertising positions including internship experience.
- Bachelor's degree from a four-year college or university, degree or concentration in advertising, marketing or communications preferred; or one to two years related experience and/or training; or equivalent combination of education and experience.
Responsibilities
- Develop and manage statements of work that meet client needs, outline agency services and compensation, and minimize agency risk.
- Monitor account activity against the statement of work, alert the internal team about out-of-scope activity, and manage scope changes.
- Develop hours estimates and manage them collaboratively with the account team.
- Pull hours reports and update tracking sheets routinely.
- Facilitate discussions and adjustments concerning time allocations with team members.
- Manage application and billing status of account time.
- Understand client organizational needs to facilitate client setup in Advantage, including job numbers, campaign codes, and media plans.
- Manage the organization and consistent naming of files on servers and cloud storage, focusing on key documents like creative files, contracts, statements of work, briefs, strategies, plans, specifications, invoices, and reports.
- Develop and document campaign timelines collaboratively with account teams.
- Provide communication to team members and clients about timelines and tasks.
- Ensure deadlines are met and client deliverables are completed.
- Track timelines and tasks in project management software.
- Develop media authorizations.
- Ensure campaign spends align with media authorizations through regular report checks.
- Build fee sheets for billing.
- Ensure accurate and timely client invoicing.
- Facilitate reconciliation completion within a 60-day window of campaign completion.
- Schedule client and internal team meetings.
- Manage agendas for internal team meetings and assist with client meeting agendas by collecting internal input.
- Record meeting notes and action items.
- Share note recaps and action items with the internal team, client, and agency partners.
- Lead internal status meetings and participate in client status meetings as needed.
- Facilitate adherence of the account team to agency roles and processes.
- Proactively facilitate internal account communication, including issue resolution.
- Assist the client strategist in ensuring client requests are acknowledged within 24 hours.
Benefits
- Recognition programs
- Employee referral bonus
- Hybrid work schedule; 3 days in the office, 2 days working from home
- Fun and collaborative work environment
- Casual dress code
- Insurance Coverage (medical, dental, vision, life, and disability)
- 401(k) retirement plan, with employer 4% match
- Work/life benefits, including mental health and wellbeing support
- Flexible Time Off Policy
- Paid holidays, including agency soft closing Christmas Eve-New Year's Day
- Paid leave options, including sick leave, medical leave for self and family, and parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
