Marketing Project Coordinator

Caldera Medical•Westlake Village, CA

8h•Onsite

About The Position

Caldera Medical is hiring a Marketing Project Coordinator to support its new Marketing Center of Excellence (CoE) at the company’s headquarters in Westlake Village, California. The coordinator will manage marketing projects from intake through launch, coordinating timelines, approvals, budgets, business units, and agency partners. The role also oversees tradeshow and event logistics, marketing materials and branded merchandise, and shipments and paperwork for the company’s humanitarian program. This is a high-visibility, varied role contributing to the launch and operation of the new CoE. The position supports marketing activity across Caldera’s brands, helping ensure projects are delivered on schedule, events are ready on time and within budget, materials are current and available to sales teams, and event leads are captured for follow-up. The role is 100% on-site at Caldera’s Westlake Village, California headquarters and requires travel up to 25%, including event setup and teardown.

Requirements

Bachelor’s degree in marketing, communications, or business, or equivalent experience.
2–4 years of experience in project coordination, events, or tradeshow logistics.
Experience managing multiple simultaneous projects with external agencies or vendors.
Strong Excel and Microsoft Office skills.
Experience with a project-management tool such as ClickUp, Asana, Monday, or a similar tool.
Salesforce or CRM exposure.
Strong organizational skills, follow-through, and clear, concise written communication.
Ability to travel up to 25% to support events.
Ability to lift booth materials up to 50 lbs and work on-site at shows, including setup and teardown.

Nice To Haves

Marketing, medical device, or other regulated-industry experience.
Project management certification, such as CAPM or similar.

Responsibilities

Manage the marketing project list from intake through launch, developing timelines, tracking dependencies across business units and agency partners, and flagging risks.
Run project intake and status tracking, and maintain a rolling 12-month marketing calendar in a project-management tool.
Lead regular business unit meetings, including preparing agendas, documenting action items, and following up.
Route materials through marketing, legal, and regulatory review and maintain the library of approved assets.
Manage purchase orders and invoices and track monthly marketing spend against budget.
Coordinate logistics for medical congresses, physician education events, and hands-on surgical training labs, including registration, housing, shipping, and booth setup.
Manage booth properties, displays, printed literature, and promotional inventory, and fulfill sales representative requests.
Coordinate humanitarian program shipments and paperwork with physicians and partners.
Run the branded merchandise program, including an online company store for employees and sales representatives.
Load and tag event leads in Salesforce and support monthly marketing reporting.