Marketing Project Coordinator

GoHealth Urgent Care•Rochester, MN

3d•$26 - $33•Onsite

About The Position

The Marketing Project Coordinator supports the successful execution of GoHealth Urgent Care’s marketing goals and initiatives by coordinating projects from initial request through final delivery. Projects include brand and partner marketing initiatives, creative asset development and production, vendor-supported direct customer relationship management (CRM) programs, and improvements to marketing workflows and tools. Working closely with Brand, Partner Marketing, cross-functional stakeholders, and external partners/vendors, this role translates project requests into plans with defined deliverables, timelines, dependencies, and approvals required. This role helps turn ideas and projects into timely, coordinated marketing execution by keeping stakeholders aligned, identifying potential roadblocks, and ensuring deliverables meet brand, legal, and operational requirements. Through effective project tracking, vendor coordination, and visibility into team workload and capacity, the Marketing Project Coordinator reduces delays and rework, maintains consistency and quality, and ensures marketing resources are focused on priority initiatives. A highly organized, proactive collaborator, this individual brings structure, clarity, and accountability to a fast-paced marketing environment. They manage the team’s project management platform, lead regular project status discussions, and continuously improve processes to help the marketing team deliver work more efficiently as business needs evolve.

Requirements

High school diploma or equivalent required.
2+ years of marketing project management, project coordination, or marketing operations
Strong experience with project management tools

Nice To Haves

Associate’s or bachelor’s degree in marketing, communications, business administration, or a related field
Advertising agency experience
Monday.com experience

Responsibilities

Design, build, and continuously improve standardized marketing project workflows in partnership with marketing leadership and cross-functional teams.
Document all project intake, prioritization, execution, and delivery processes for clarity and consistency.
Train marketing Team Members and stakeholders on workflows, tools, and best practices.
Identify inefficiencies and implement scalable solutions to improve speed, transparency, and quality of output.
Partner with Business Intelligence, Brand, and Partner Marketing to coordinate logistics and tracking for special direct CRM programs with vendors.
Build and manage detailed project plans, including timelines, milestones, and dependencies.
Monitor project progress, proactively address risks or blockers, and adjust timelines as needed.
Ensure all deliverables meet brand, legal, and operational requirements with the Brand team.
Own and manage the team’s project management platform.
Maintain accurate, real-time project tracking, prioritization, and reporting.
Optimize boards, automations, and dashboards to improve team efficiency and visibility.
Serve as the internal expert and primary administrator for the platform.
Act as the primary point of contact for project intake and status updates across marketing and cross-functional teams.
Communicate timelines, priorities, and constraints clearly to requestors and stakeholders.
Set, manage, and reinforce expectations regarding scope, timelines, and deliverables.
Ensure alignment between business goals and marketing execution.
Serve as the primary liaison for GoHealth’s creative and production partners.
Coordinate project briefs, timelines, feedback, and approvals between internal teams and vendors/partners.
Ensure quality, consistency, and timeliness of external deliverables.
Optimize collaboration processes to maximize partner effectiveness and value.
Lead weekly marketing project meetings to review active work, prioritize requests, and align on timelines.
Ensure transparency into project queues, workload, and capacity.
Track stakeholder approvals and ensure timely decision-making.
Provide regular reporting on project status, risks, and performance metrics.