Marketing Project Coordinator

American Crane & Equipm•Amity Township, PA

3h•Onsite

About The Position

Ready to bring structure, clarity, and follow-through to a fast-moving marketing team? American Crane & Equipment Corporation (ACECO) is seeking a Project Coordinator to support our Marketing Department. This role ensures marketing initiatives move from intake to execution with clarity, accountability, and predictable delivery...allowing creative and communications professionals to focus on high-quality work. This is not an entry-level role. We’re looking for someone who already knows how to handle complexity, competing priorities, and cross-functional stakeholders in a deadline-driven environment.

Requirements

Bachelor’s degree in Marketing, Business, Communications, Project Management, or a related field
Equivalent professional experience coordinating complex, deadline-driven work will be considered
3–5 years of experience in project coordinating, marketing operations, or other administrative/coordination roles
Proven ability to coordinate multiple concurrent projects without loss of quality
Strong proficiency with project management tools (Wrike strongly preferred; Asana, Monday.com, Smartsheet, or similar acceptable)
Working knowledge of marketing workflows and creative production processes
Strong organizational skills with attention to detail and follow-through
Clear, professional written and verbal communication skills
Ability to act as a central “hub” between teams and stakeholders
Comfortable holding others accountable to timelines and commitments
Calm, solutions-oriented, and disciplined under pressure
Alignment with ACECO values: professionalism, integrity, respect, and accountability
Authorization to work in the United States without current or future employer sponsorship
Ability to verify identity and employment authorization (Form I-9)
Eligibility to access information or technology governed by U.S. export control laws (including 10 C.F.R. Part 810, EAR, and/or ITAR), where applicable
Willingness to undergo a background check in accordance with applicable laws
Willingness to undergo a pre-employment drug screen in accordance with company policy and randomized drug screens during employment
Ability to meet the posted work schedule and work required hours
Ability to maintain reliable attendance and punctuality
Willingness to follow all company safety policies and procedures
Willingness to complete required safety and compliance training
Ability to perform the essential functions of the position, with or without reasonable accommodation
Ability to maintain professional conduct aligned with company values and expectations
Ability to work full-time on-site Monday–Friday, 8:00AM–4:30PM
Ability to sit and work at a computer for extended periods
Ability to support peak workload periods (campaigns, trade shows, major initiatives)

Nice To Haves

Experience supporting trade shows, campaigns, or go-to-market initiatives
Background in B2B, manufacturing, industrial, or agency environments
Certain initiatives may require coordination outside standard business hours and may require travel

Responsibilities

Serve as the primary point of contact for incoming marketing requests
Ensure requests are clearly scoped with objectives, deadlines, and ownership
Ask the right questions upfront to avoid rework and last-minute fire drills
Partner with the Marketing Manager to prioritize work based on strategy, timing, and capacity
Push back or re-sequence work when scope or timing is misaligned
Coordinate the Marketing Department’s Wrike project workspace
Monitor project status daily and proactively flag risks or delays
Ensure task updates are accurate, timely, and visible
Track team bandwidth and forecast workload during peak periods
Provide Marketing Manager with visibility into capacity and constraints
Coordinate assignments across creative, communications, and operations roles
Recommend adjustments when demand exceeds available resources
Act as the communication hub between Marketing and internal stakeholders
Provide clear status updates, timelines, and expectations
Follow up on approvals, inputs, and dependencies to keep work moving
Coordinate timelines and deliverables for trade shows and major initiatives
Collaborate with Marketing, Sales, GRIT Team leadership, and external vendors
Track readiness milestones and support post-event wrap-ups and reporting
Document and maintain SOPs for marketing workflows and intake processes
Identify opportunities to streamline work and improve efficiency
Support adoption of best practices as the department continues to grow

Benefits

Competitive salary based on experience, skills, education, and market data
Comprehensive medical, vision, dental, and life insurance available day one (no waiting period)
Generous paid time off with rollover capability
401(k) retirement plan with company match
10 paid company-observed holidays
Tuition reimbursement and professional development support
Strategic Variety – Coordinate initiatives across branding, campaigns, internal communications, recruiting support, events, and digital efforts rather than being siloed
Autonomy with Accountability – Operate as the central project contact for Marketing with authority to set timelines, drive execution, and keep stakeholders aligned
Creative + Operational Balance – Ideal for someone who enjoys structure, planning, and follow-through just as much as creative problem-solving
Stability with Growth – Join a growing, low-turnover organization where marketing is treated as a strategic function