Marketing Operations Specialist - Temporary

5.11•Costa Mesa, CA

2d•Onsite

About The Position

The Marketing Operations Specialist helps keep the marketing team organized, aligned, and moving forward. This role supports the day-to-day operations behind marketing initiatives, including budget tracking, vendor coordination, events and travel, project timelines, and cross-functional communication. You’ll work across the marketing team and with partners throughout the business to keep priorities on track, maintain visibility into spending and deliverables, and help ensure projects are executed smoothly and on time.

Requirements

3+ years of experience in marketing operations, project coordination, administrative support, or a related role.
Experience tracking budgets, expenses, invoices, or other financial information.
Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, Outlook, and Word.
Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects at once.
Strong attention to detail and accuracy when working with budgets, documentation, and project trackers.
Clear written and verbal communication skills and the ability to work across multiple teams.
Ability to work independently while staying connected with a fast-moving, collaborative team.

Nice To Haves

Experience coordinating vendors, contracts, or external partners is a plus.
Experience supporting events, travel, or project logistics is a plus.
Bachelor’s degree in Business, Marketing, or a related field preferred, or equivalent professional experience.

Responsibilities

Track and reconcile marketing expenses across campaigns, events, travel, and vendors.
Maintain budget trackers and provide visibility into departmental spending.
Support budget planning, reporting, and forecasting with marketing leadership.
Identify potential budget overages, discrepancies, or risks and flag them proactively.
Assist with invoices, expense reports, and related documentation.
Maintain organized records of vendor agreements, contracts, and sponsorships.
Track vendor and partner commitments, deliverables, and deadlines.
Coordinate with internal teams to confirm deliverables are received and documented.
Support the onboarding and setup of new vendors.
Serve as a point of coordination between vendors and internal partners to keep communication and follow-up moving.
Support logistics for marketing events, activations, meetings, and other initiatives.
Coordinate travel arrangements, including flights, accommodations, and transportation.
Help manage event timelines, logistics, and deliverables across internal and external partners.
Track event and travel expenses and support post-event reconciliation and reporting.
Ensure planning stays aligned with established budgets and operational requirements.
Coordinate across Marketing, Product, Retail, Digital, and external partners to support shared initiatives.
Maintain planning calendars, project trackers, timelines, and key deliverables.
Track dependencies and follow up with stakeholders to help keep projects on schedule.
Help identify gaps, bottlenecks, or competing priorities and escalate when needed.
Keep teams informed of updates, deadlines, and next steps.
Prepare reports, presentations, trackers, and other internal materials.
Maintain organized files, documentation, and shared team resources.
Support meetings through scheduling, notes, action items, and follow-up.
Assist with research, data entry, and special projects as needed.
Provide day-to-day operational support to help the marketing team work efficiently.