Marketing Operations & Finance Coordinator position (Burlington, ON)
About The Position
Wolseley Canada is seeking a highly organized and detail-oriented Marketing Operations and Finance Coordinator to support the financial administration, purchasing, budget tracking and vendor funding activities of the Marketing team. This role serves as the central coordinator for marketing invoices, purchase requisitions, payment processing, vendor marketing funds and financial reporting, ensuring marketing expenditures are accurately documented, approved, tracked and reconciled. The ideal candidate has strong financial administration and coordination experience, advanced Excel skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Experience with Airtable or similar workflow and database platforms is considered an asset.
Requirements
- 2-4 years of experience in finance administration, accounts payable support, billing, purchasing, budget coordination, operations administration, marketing operations, or a related role.
- Strong Excel skills required, including formulas, filters, sorting, lookups, pivot tables and maintaining financial trackers, reconciliations and budget summaries.
- Experience coordinating invoices, purchase orders, cost centres, budget tracking, account reconciliations and financial reporting is strongly preferred.
- Strong attention to detail and accuracy when working with financial information, invoices, budgets, approvals and supporting documentation.
- Highly organized with the ability to manage multiple priorities, deadlines and follow-ups across multiple projects, vendors and internal stakeholders.
- Experience supporting purchasing card administration, expense documentation, receipt management and transaction reconciliation is strongly preferred.
- Comfortable working with cross-functional teams, vendors, agencies, Finance and Accounts Payable to obtain approvals, documentation and financial information.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office, including Excel, Outlook, Teams, PowerPoint and SharePoint.
- Ability to identify discrepancies, investigate issues and proactively follow up on outstanding items to ensure timely resolution.
Nice To Haves
- Experience using Airtable, Smartsheet, Monday.com or similar workflow and tracking platforms is an asset.
- Experience supporting vendor-funded programs, cooperative marketing programs, marketing budgets, events, media or distribution environments is an asset.
Responsibilities
- Create and submit purchase requisitions and coordinate purchase order requirements for marketing initiatives.
- Receive, track and route marketing invoices for approval.
- Coordinate payment processing and purchasing card transactions.
- Track vendor marketing funds including planned, committed, billed, collected and outstanding balances.
- Maintain supporting documentation and approvals.
- Reconcile invoices, vendor funding and budget records.
- Liaise with Finance, Accounts Payable, agencies, vendors and internal stakeholders.
- Investigate discrepancies, coding issues and outstanding items.
- Maintain Airtable and Excel-based tracking systems.
- Prepare spend summaries, budget reports and reconciliation updates.
- Monitor invoice status, vendor funding balances and outstanding commitments.
- Support month-end, quarter-end and year-end financial reporting activities.
- Track digital advertising invoices and platform charges.
- Monitor spending against campaign budgets.
- Support reconciliation and documentation of media expenses.
- Identify and escalate discrepancies or overages.
Benefits
- 5% MIP (Management Incentive Plan)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
