Marketing & Foundation Administrator

BayPort Credit Union • Newport News, VA

17h • Onsite

About The Position

This role provides administrative support to both the BayPort Foundation and the Marketing Department. For the Foundation, responsibilities include bookkeeping, processing donations, managing communications, and assisting the Executive Director with administrative and development tasks. This role also involves organizing and coordinating Foundation events and fundraisers. For the Marketing Department, the role focuses on organizing department operations, managing projects using project management software, ensuring deadlines are met, and assisting with Credit Union events, which may require weekend and after-hours work.

Requirements

• Bachelor’s degree or an equivalent combination of experience and related qualifications.
• 3-5 years of experience as an Executive Assistant, Bookkeeper, or Office/Project Manager.
• Ability to adhere to BayPort Credit Union’s Core Values: Integrity, Be Bold, Compassion, Diversity, Innovation, It’s On Me, and One Team.
• Strong understanding of accounting terms and principles.
• Proficiency with computers and accounting software, including QuickBooks.
• Excellent attention to detail and organizational skills.
• Effective problem-solving and critical-thinking abilities.
• Capable of managing multiple tasks and projects simultaneously.

Responsibilities

• Administer bookkeeping tasks including data input, invoice creation, and QuickBooks management.
• Process all donations and handle related communications.
• Assist the Executive Director in administrative and development efforts.
• Organize and coordinate Foundation events and fundraisers to support mission-related goals.
• Organize and coordinate department operations, duties, and projects.
• Utilize project management software to break down projects into tasks, create workflows, and oversee project progress.
• Ensure projects meet deadlines and stay on track through effective time management and communication.
• Assist in organizing and coordinating Credit Union events, which may include work on weekends and outside normal business hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level