Marketing Events Specialist

Vitu•Agoura Hills, CA

About The Position

As the Marketing Events Specialist at Vitu, a leading innovator in Vehicle-to-Government (V2Gov) technology, you will play a crucial role in transforming how vehicles, businesses, government, and drivers interact. Vitu provides cutting-edge services to the motor vehicle industry, with a mission to expand and automate V2Gov transactions. This role requires a hands-on operator who thrives in a fast-paced environment, juggling multiple projects and collaborating closely with the Marketing Director, Marketing Manager, the Marketing Team, and other Vitu teams. You are known for your flexibility, ability to seize opportunities, comfort with ambiguity, and skill in keeping projects moving and stakeholders informed. As an outgoing and effective communicator, you excel in event planning, from corporate events to local state events like webinars. Your ability to dive in, understand various teams, and actively create alongside a collaborative Marketing team is essential for successful event planning across Vitu's multiple state offices.

Requirements

Flexible, organized, detail-oriented, and energetic; a reliable, thoughtful team player.
Strong analytical reasoning capabilities; does not shy away from data-intensive tasks.
Aggressively sees projects through to completion; comfortable with ambiguity.
Willing to be accountable for outcomes and results.
Comfortable tapping people on the shoulder with questions or reminders; keeps stakeholders looped in on progress.
Always thinks ahead and plans for contingencies.
Seeks out information and has a track record of mastering new skills independently.
Assertive AND diplomatic; comfortable taking independent action AND collaborating with/deferring to others when appropriate.
Moves fast, yet knows when to slow down and dive into details.
Demands excellence from themselves and values it in others.
Willing and able to travel to certain events across the nation.
Intermediate knowledge of G Suite and/or MS Word, Excel, and PowerPoint.

Nice To Haves

Familiarity with Adobe Creative Cloud applications is a plus.

Responsibilities

Own trade show and event participation, working closely with the Marketing Manager, Marketing Director, and other internal/external parties.
Communicate with conference organizers and external parties to gather logistical information and due dates.
Ensure required paperwork and information for conference organizers are submitted appropriately.
Order exhibitor services and restock giveaways, collateral, and other supplemental items.
Manage the inventory, packing, and shipping processes for trade shows and events.
Be available to attend certain events across the nation, if needed.
Collaborate with consulting leaders to ensure strong event attendance.
Vet potential event venues and drive planning and execution from concept to completion.
Facilitate and drive the creation/execution of state webinar training sessions.
Work on monthly newsletters, gathering information, organizing, rewriting, and facilitating final execution.
Work on a variety of handouts and training materials using various applications.
Participate in Marketing team reviews to ensure technical accuracy, brand adherence, and grammatical correctness.
Ensure brand standards and messaging are present on all materials.
Assist the Marketing Director annually in planning and recording the next year's budget.
Assist with refactoring and recording additional expenses for Accounting as needed.
Track actual costs versus budgeted amounts throughout the year.
Be conscious of expenses throughout the year.
Be aware and informed of Vitu’s operations, solutions, and services.
Listen in and participate in meetings regarding Strategic Initiatives.
Communicate Strategic Initiatives internally and externally, especially when engaging with potential jurisdictions and other organizations.
Own tracking and archiving of tracking-related tasks.
Track due dates and milestones for multiple conferences, projects, and commitments.
Utilize Marketing team tracking and management tools, and other tools as needed.
Connect with team members and gently move processes forward.

Benefits

Healthcare Coverage for you and your family covering Medical, Dental & Vision
Tax Advantage accounts such as Health Savings Account (HSA) & Flexible Spending Accounts (FSA)
Generous PTO
Pet Insurance
Retirement Planning
ID Theft Insurance
Life and Disability Insurance
Commuter Benefits
Accident & Hospital, Critical Illness Insurance
Tuition Reimbursement