Marketing & Development Coordinator

Children Believe Fund•Markham, ON

20h•CA$42,000 - CA$55,000•Hybrid

About The Position

Children Believe is currently recruiting for the Marketing & Development (M&D) Coordinator position. This role reports to the Manager, Marketing & Development Operations, and provides financial, administrative, operations, and project management support to the M&D team, including the Chief Marketing and Development Officer and M&D Directors. The position supports core M&D processes, Senior Leadership Team (SLT) reporting cycles, and meeting logistics. It offers technical and coordination expertise for fundraising and development requirements and provides back-up support to the Executive Coordinator.

Requirements

Completion of a post-secondary diploma
Minimum 2 years’ related work experience as an administrator/coordinator to management positions or equivalent related experience
Strong organization and time management skills: excellent attention to detail; proactive in organizing projects and the ability to manage multiple assignments simultaneously
Coordination of meeting preparations including organizing, equipment, setup, taking minutes and hosting external visitors
Exceptional skills in creative layout, design and formatting of presentations, using tools such as Canva and Adobe
Financial tracking of department-wide expenditures
Strong research and analysis skills
Producing and generating user-friendly monthly KPI dashboard with charts, graphs, and so on
Excellent interpersonal skills including the ability to communicate internally and externally, network, collaborate, and build relationships effectively
Business writing skills and the ability to draft correspondence and reports
Experience managing confidential information and documents
Advanced computer skills, specifically in MS Office - Word, Excel, Outlook, PowerPoint and MS Project
Flexibility to work outside of regular business hours, as needed
Valid driver’s license and occasional availability of own vehicle for business use
Demonstrated commitment to Children Believe’s Vision, Mission and Values

Nice To Haves

Knowledge, experience and/or interest in creative, marketing, fundraising and communications processes is an asset
Experience using custom databases is an asset
Familiarity with intranet and SharePoint site maintenance and content management is an asset
Experience with accounting software (SAGE and Concur) is an asset
Experience using DocuSign and Teams Channels is an asset
Ability to speak and/or write in either French or Spanish will be considered an asset

Responsibilities

Process purchase orders (SAGE Intacct) for the M&D team, including processing intern expenditures and ensuring timely payment.
Reconcile monthly credit card statements (FDC and CMDO cards) in Concur.
Report on department expenses to support budget tracking and financial visibility.
Track completion of SLT reports and send follow-ups.
Track completion of Core Metrics and Key Results.
Own completion of the M&D high-level metrics.
Support the production of KPI dashboards for M&D leadership.
Lead M&D core processes: Intake, Project Code, Product Creation, Campaign and Campaign Activity, ensuring questions are answered, approval/review timelines are met, approvals are completed, CRM entries are created, and the team is kept informed.
Attend and take notes at SLT monthly meetings and other meetings as needed.
Lead logistical support for M&D meetings, including booking rooms/equipment, hosting visitors, ordering food, prepping supplies/presentations, and executing meeting minutes.
Support effective business flow through forward agenda planning and ensuring follow-up on action items from meetings.
Coordinate travel arrangements and schedule for M&D, including security briefings, and risk documents.
Manage publication and design of the CMDO blog.
Support M&D departments in admin tasks as needed.
Handle confidential information with discretion.
Support the CMDO's calendar by scheduling meetings, resolving conflicts, and helping maintain the rhythm of the office.
Support the team in alignment meetings and task follow-up.
Lead the Bamboo and Project Managers weekly meetings.
Manage and lead intranet site maintenance for M&D.
Support the M&D Giving Season annual work plan and track progress.
Support the creation of orientation schedules for new M&D employees in consultation with the hiring manager and People & Culture.
Ensure new team members are added to meetings, Teams chats and channels, and are walked through the M&D SharePoint and intranet.
Assist with annual budget preparation.
Assist in maintaining M&D policies and procedures.
Order office supplies for the department as needed.
Maintain an effective filing system for M&D.
Provide back-up support to the Executive Coordinator (CEO's office), including logistics support for quarterly board meetings and the Annual General Meeting.
Ensure compliance of Board Resolutions.
Comply with all Children Believe policies and procedures.
Perform other related duties as assigned.

Benefits

Competitive Compensation Package
Flexible work environment, including hybrid work options, flexible hours, “No Meeting Mondays,” and the option to work up to 20 days out of province per year
Group benefits plan includes health and dental coverage, an Employee and Family Assistance Program (EFAP), and RRSP matching up to 5%, starting from day one
$500 Healthcare Spending Account
Pay for Performance Plan with up to 6% performance incentive pay
5 paid professional development days
Annual Christmas closure
2 float days
Up to 10 sick days
3 weeks paid vacation with incremental increase every 5 years up to 6 weeks
Employee Discount Program