Marketing Coordinator
Pittsburgh Cultural Trust•Pittsburgh, PA
•Onsite
About The Position
The Marketing Coordinator provides administrative and operational support for marketing campaign execution, including asset trafficking, invoice tracking, approval routing, vendor coordination, campaign logistics, marketing settlement preparations and workflow administration. This position collaborates with Marketing staff, internal departments, vendors, media partners, sponsors, artists, and other external partners to support the timely and accurate completion of campaign materials, approvals, and administrative processes.
Requirements
- Proficiency with Microsoft Office required.
- Strong organization, communication, proofreading, follow-up, and file-management skills required.
- Candidates should demonstrate professionalism, sound judgment, attention to detail, initiative, discretion, collaboration, and the ability to manage competing priorities in a deadline-driven environment.
Nice To Haves
- Bachelor’s degree in marketing, communications, arts administration, business administration, or a related field preferred.
- Experience supporting marketing campaigns, administrative workflows, asset trafficking, invoice tracking, approval routing, or vendor coordination preferred.
- Familiarity with project management tools, shared file systems, invoice processes, and digital asset organization preferred.
Responsibilities
- Coordinate the trafficking and distribution of campaign assets, copy, specifications, and delivery instructions.
- Monitor invoices, estimates, supporting documentation, and payment status.
- Route materials for internal and external review, approval, and revision follow-up.
- Support vendor coordination by confirming specifications, timelines, deliverables, and routine project updates.
- Assist with campaign logistics across print, digital, email, social, outdoor, and media placements.
- Maintain project trackers, shared files, calendars, recap materials, and workflow documentation.
- Compile campaign expense, delivery, and performance information as requested for marketing settlements.
- Coordinate with internal teams and external partners to support accurate and timely project execution.
- Support diversity, equity, accessibility, and inclusion through ongoing learning and inclusive workplace practices.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
