Marketing - Marketing Coordinator

Greenberg Farrow•New York, NY

1d•Hybrid

About The Position

The Marketing Coordinator reports directly to the Director of Marketing and provides operational and administrative support for the firm’s growth strategy, client experience (CX), and CRM systems. This role is responsible for maintaining accurate data, supporting reporting and dashboards, and assisting with the tools and processes that enable business development and pursuit activities. The Marketing Coordinator plays a key role in ensuring that CRM data is reliable, organized, and actionable, while supporting seller-doers and marketing strategists in day-to-day execution.

Requirements

Excellent writing and editing skills with strong attention to detail.
Proficiency in Adobe InDesign and Microsoft Office Suite.
Strong organizational and time management skills with the ability to prioritize effectively.
Ability to work in a fast paced, highly collaborative, deadline driven environment.
Ability to manage multiple projects simultaneously while maintaining accuracy and quality.
Strong communication skills with a positive, professional, and team oriented attitude.
Ability to quickly understand and translate complex technical concepts into clear written content.
Strong ability to set priorities and consistently meet deadlines.
Bachelor’s Degree in Marketing, Business, Communications, or a related field is required.
A minimum of 1 to 3 years of marketing, administrative support, or data coordination is required.

Nice To Haves

Experience in AEC or professional services preferred but not required.

Responsibilities

Enter, update, and maintain client, project, and opportunity data within the CRM system
Ensure accuracy, consistency, and completeness of CRM records
Support data cleanup efforts and ongoing data quality initiatives
Assist with maintaining standardized naming conventions and data structures
Help track pursuits, client interactions, and pipeline activity
Assist in generating regular reports on pipeline, pursuits, and client activity
Support development and maintenance of dashboards and tracking tools
Compile data for leadership reporting and business development reviews
Help identify gaps or inconsistencies in data
Assist with collecting and organizing client feedback and pursuit data
Support documentation of client journey maps and workflows
Help maintain CX tools, templates, and process documentation
Contribute to tracking and organizing win/loss information
Support go/no-go tracking and documentation
Assist with maintaining pursuit tracking tools and logs
Help coordinate internal updates related to opportunities and pursuits
Provide administrative support for business development initiatives
Assist in maintaining CRM workflows, templates, and forms
Support updates to marketing and growth enablement tools
Help document processes and maintain internal guides
Provide basic support to users navigating CRM and related systems
Work closely with Marketing Strategists, Pursuits teams, and Business Development staff
Coordinate with communications and proposal teams to align data and tracking
Support collaboration across offices and teams

Benefits

Comprehensive medical, dental, and vision plans
Generous Firm contribution to health savings accounts
Voluntary short- and long-term disability
Voluntary life insurance
Accident, critical illness, and hospital indemnity benefits
Monthly wellness reimbursements
Telehealth benefits
Mental health counseling
Employee assistance programs
Medicare transition services
Financial wellness benefits
Tuition reimbursement program
Mentorship opportunities
Paid membership to a professional organization
Opportunities for selection into our Next Generation Leadership Training or Associates and Directors Program
Employee Stock Ownership Plan (ESOP)
401(k) matching into the ESOP with shares of company stock
Flexible work schedules
Paid time off
Paid holidays
Half-day Fridays
Paid parental leave