Marketing Coordinator - Corporate Services Market

Gresham Smith•Nashville, TN

About The Position

The Marketing Coordinator will serve as the primary or secondary marketing point-of-contact for specific markets, operating independently on day-to-day activities under the general guidance of Team Managers, Market Specialists, or Project Executives (PXs). This role involves regular interaction with internal marketing staff, marketing personnel from other firms, and high-level internal clients. The coordinator will manage proposal and qualification efforts, including understanding RFP/RFQ requirements, facilitating meetings, assigning tasks, ensuring schedules are met, compiling content, coordinating with consultants, and completing required forms. Responsibilities also include writing components of proposals such as cover letters and resume sections, proofreading for grammar, accuracy, and compliance, and assembling/preparing materials for client presentations and interviews. Additionally, the role involves developing and maintaining collateral materials to promote firm visibility, such as conferences, brochures, and websites, and maintaining data integrity within the Vision database, identifying informational needs and collaborating on process improvements. This work directly contributes to shaping environments where people live, work, and thrive, while growing a career within a supportive, people-first culture.

Requirements

A bachelor’s degree in Marketing, Communications, Business Administration, or a related field
Two to three years of experience as a marketing professional in the Architectural/Engineering (AEC) industry
Strong attention to detail with the ability to ensure accuracy in all tasks
Ability to meet deadlines consistently in a deadline-oriented environment
Strong proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator, Adobe Acrobat Pro) and Microsoft Office (Word, Excel, PowerPoint)

Nice To Haves

knowledge of industry terms and definitions is highly desired

Responsibilities

Serve as the primary or secondary marketing point-of-contact for specific markets, operating independently on day-to-day activities under the general guidance of Team Managers, Market Specialists, or Project Executives (PXs)
Regularly interact with internal marketing staff, marketing personnel from other firms, and high-level internal clients
Manage proposal and qualification efforts including understanding RFP/RFQ requirements, facilitating meetings, assigning tasks, ensuring schedules are met, compiling content, coordinating with consultants, and completing required forms
Write components of proposals such as cover letters and resume sections, and proofread for grammar, accuracy, and compliance with client requirements
Assemble and prepare materials for client presentations and interviews, participating in rehearsals and other preparation activities
Develop and maintain collateral materials to promote firm visibility including conferences, brochures, websites, and other marketing channels
Maintain data integrity within the Vision database, identifying informational needs and collaborating on process improvements