Marketing Coordinator - Events

PrePass • Phoenix, AZ

3d • Hybrid

About The Position

PrePass is seeking a highly organized, proactive, and detail-oriented Marketing Coordinator - Events to join our Marketing team. Reporting to the Marketing Events Manager, this role plays a central role in planning, coordinating, and executing trade shows, conferences, sponsorships, customer events, and internal company events that strengthen the PrePass brand and customer experience. The Marketing Coordinator - Events will own many of the day-to-day logistics that keep our events running smoothly, including event planning support, sponsorship deliverables, inventory management, shipping, attendee registrations, and on-site event coordination. In addition to event responsibilities, this role will support marketing initiatives through content coordination, branded materials, and internal communications. This position is ideal for someone who enjoys organizing projects, solving logistical challenges, and working collaboratively to deliver exceptional experiences. Success in this role requires strong organizational skills, attention to detail, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• Bachelor's degree in Marketing, Communications, Event Management, Business, or a related field, or equivalent experience.
• 1-3 years of experience in marketing, event coordination, communications, or a related field.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).

Nice To Haves

• Experience coordinating trade shows, conferences, corporate events, or sponsorships.
• Experience in B2B marketing or event coordination.
• Experience with Asana or other project management software.
• Experience with Content Management Systems.
• Familiarity with social media and digital marketing platforms.
• Experience in transportation or other B2B industries is a plus.

Responsibilities

• Support the planning, coordination, and execution of trade shows, conferences, sponsorships, customer events, and internal company events.
• Partner with the Marketing Events Manager to execute successful events from planning through post-event wrap-up.
• Coordinate event logistics, timelines, registrations, shipping schedules, and vendor communications.
• Manage sponsorship deliverables, including gathering required information, coordinating internal approvals, and ensuring deadlines are met.
• Coordinate attendee registrations and internal logistics for employees attending conferences and events.
• Assist with on-site event setup, execution, and teardown as needed.
• Track event timelines, checklists, and deliverables to ensure projects remain on schedule.
• Coordinate with internal teams, vendors, venues, and external partners to support successful event execution.
• Own the organization, maintenance, and inventory of the event storage room.
• Prepare, pack, ship, receive, unpack, and organize trade show displays, promotional items, marketing collateral, and event materials.
• Maintain inventory of branded merchandise, event supplies, booth assets, and marketing materials.
• Monitor inventory levels and coordinate reorders as needed.
• Ensure all event materials remain organized, maintained, and event-ready.
• Assist with event promotions, social media content, and digital marketing initiatives.
• Support the execution of marketing campaigns and internal communications.
• Ensure brand consistency across all marketing materials, presentations, signage, and event collateral.
• Write, review, and edit marketing, proposal, and event-related content for clarity and consistency.
• Maintain marketing collateral, presentations, photography, and other creative assets.
• Support internal initiatives that promote employee engagement and company culture.
• Recommend improvements to marketing and event workflows to increase efficiency.
• Assist with special projects and other marketing initiatives as assigned.

Benefits

• Medical, dental, and vision insurance that start on date of hire.
• Paid Time Off, to include vacation, sick, holidays, and floating holidays.
• Paid parental leave.
• 401(k) plan with employer match.
• Company-funded “lifestyle account” upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships).
• Tuition Reimbursement Program.
• Voluntary benefits, to include, but not limited to Legal and Pet Discounts.
• Employee Assistance Program (available at no cost to you).
• Company-sponsored and funded “Culture Team” that focuses on the Physical, Mental, and Professional well-being of employees.
• Community Give-Back initiatives.
• Culture that focuses on employee development initiatives.
• Company-wide bonus and commission plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level