Marketing Coordinator, Awards & Recognition

HKS, Inc.•Washington, DC

13d

About The Position

Coordinates national award submissions, industry rankings and surveys, and conference participation that elevates the HKS brand. Partners closely with the Communications & PR team, Design Leadership, Practice Leadership and Business Development to help award and conference opportunities strengthen the firm's reputation, support business development, showcase design excellence and enhance talent attraction. Collaboration with multiple teams is essential using a wide range of developing professional skills. Eager to learn, highly organized and willing to contribute creatively to the team with attention to detail.

Requirements

Bachelor’s degree in Marketing, Communications or related degree
Typically with 1+ years of marketing experience
Proficiency in Adobe Creative Suite and MS Office Suite
Familiarity with Asana preferred
Experience in public relations and corporate communications preferred
Knowledge of branding principles and audience engagement strategies
Strong writing skills with experience in graphically designed page layouts
Strong attention to detail and commitment to excellence
Strong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse team
Strong organizational skills and the ability to work on multiple projects at the same time
Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
Ability to problem solve and apply innovative solutions
Ability to work and collaborate in a team environment, and ability to work independently and prioritize work
Ability to effectively meet deadlines at expected quality

Responsibilities

Collaborates with the Design Leadership Team, Practice Leadership and Practice Marketing Directors to coordinate the planning and management of the annual awards calendar
Supports firmwide awards tracking in Asana, monitoring entries, deadlines, costs, wins and losses across practices and sectors
Optimizes submission timing to capture early-bird deadlines and improve cost efficiency
Facilitates project selection, submission development and communication with award organizations
Collaborates with Communications and PR teams to maximize the value of wins and support post-award recognition
Helps to develop and improve systems and processes that increase submission quality and efficiency
Maintains an organized archive of submissions, assets and jury feedback
Maintains the annual calendar of priority conferences, speaking engagements and industry events with Communications, PR, Design Leadership and Practice Leadership
Coordinates collection of conference presentations, photography, videos and other content assets for future marketing, communications, and business development efforts
Tracks conference participation and outcomes to support annual planning and reporting
Keeps visibility activities aligned with firm messaging, brand standards and business priorities
Manages 10+ annual industry surveys and rankings, serving as the primary coordination point with Finance, HR and Design Leadership for data gathering
Maintains submission schedules, historical data and tracking systems for consistency and accuracy
Supports with Communications on narratives and supporting materials for survey submissions
Tracks rankings each year and communicates results internally
Identifies opportunities to maximize visibility through rankings, escalating to leadership as appropriate