Marketing & Community Partnerships Coordinator
About The Position
Sanders Fine Portraits is seeking a highly organized, proactive, and relationship-oriented Marketing & Community Partnerships Coordinator to support our growing philanthropic marketing program. This person will coordinate silent-auction donations, cultivate relationships with charitable organizations and community partners, and ensure a polished experience from the first conversation through the auction winner's portrait session. The role combines detailed administrative coordination with warm, professional communication and opportunities to represent Sanders Fine Portraits in meetings with prospective partners. This is a hybrid position that includes both remote administrative work and regular in-studio responsibilities. Meetings with charitable organizations may take place virtually, at the studio, or at a partner's location--particularly when exploring larger fundraising events, campaigns, and long-term partnerships. Candidates must live within reliable commuting distance of the studio and be available to work in person as needed. This is a part-time position with the potential to grow into a full-time role for the right person.
Requirements
- Exceptionally organized and attentive to detail
- Enjoy creating systems and keeping many moving pieces on track
- Communicate clearly and professionally in writing, over the phone, and in person
- Take initiative and follow through without needing frequent direction
- Are warm, personable, and confident representing a luxury brand
- Can balance a busy inbox, detailed logistics, and occasional client interaction
- Are comfortable working independently while collaborating closely with a team
- Know the basics of Adobe Photoshop or Canva and can update existing materials
- Approach every interaction with professionalism, care, and a solutions-oriented mindset
Nice To Haves
- Nonprofit organizations, fundraising, charitable events, or silent auctions
- Community partnerships, relationship management, or B2B coordination
- Marketing coordination or direct-mail campaigns
- Luxury retail, hospitality, or high-end client service
- Administrative or project coordination
- CRM platforms, databases, spreadsheets, or lead-tracking systems
Responsibilities
- Coordinate with our virtual assistant, who researches charitable events and initiates introductory outreach
- Manage a shared inbox averaging 20-30 messages per day, providing timely and professional responses
- Communicate with charitable organizations regarding donation requests, acceptances, declines, timelines, and next steps
- Meet virtually or in person with prospective charitable partners to discuss larger fundraising initiatives and develop mutually beneficial opportunities
- Build and maintain strong relationships with nonprofit organizations, community partners, and event representatives
- Coordinate the delivery, shipment, or pickup of auction displays and donation materials
- Prepare, print, assemble, and mail portfolios, certificates, return envelopes, and other campaign materials
- Serve as the primary contact for volunteers or organization representatives picking up display samples
- Track donation activity, partner communications, leads, auction winners, appointments, and results in detailed spreadsheets and reports
- Serve as the VIP liaison for auction winners, creating a welcoming and seamless experience
- Proactively follow up with auction winners, answer questions, and guide them through booking their portrait sessions
- Answer incoming donation and partnership inquiries with warmth and professionalism
- Maintain and update existing donation and partnership materials using Adobe Photoshop or Canva
- Collaborate with alliance partners on approved mailing lists and direct-marketing initiatives
- Monitor supplies--including certificates, portfolios, envelopes, stamps, and prints--and reorder as needed
- Provide the VP of Operations with weekly updates, activity reports, and key performance metrics
- Identify opportunities to strengthen partnerships and improve the organization, communication, and effectiveness of the program
Benefits
- Opportunity for Growth
- Potential to grow into a full-time position
- Opportunities to expand the role and take on additional responsibilities
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
