Marketing Budget Coordinator - Esquire Law Services

Esquire Law•Palm Beach Gardens, FL

About The Position

The Marketing Budget Coordinator is responsible for the day-to-day management, tracking, and reporting of all marketing department budgets. This role serves as the primary point of contact between Marketing and Finance, ensuring budget accuracy, timely vendor payments, and proactive communication when spending trends above or below plan. The ideal candidate is highly organized, detail-oriented, and comfortable working across teams to keep financial operations running smoothly.

Requirements

Bachelor's degree in Finance, Accounting, Business Administration, Marketing, or a related field
2-4 years of experience in budget coordination, financial analysis, marketing operations, or a similar role
Strong proficiency in Microsoft Excel or Google Sheets, including pivot tables, VLOOKUP, and budget modeling
Excellent organizational skills with a strong attention to detail and accuracy
Effective written and verbal communication skills, with the ability to translate financial data into clear insights for non-financial stakeholders
Ability to manage multiple priorities, meet deadlines, and work independently

Nice To Haves

Experience working within a marketing department or agency environment
Familiarity with financial systems such as SAP, Oracle, NetSuite, or similar ERP platforms
Experience with marketing project management or spend management tools (e.g., Allocadia, Uptempo, Workfront)
Knowledge of marketing operations, campaign execution, and media buying processes

Responsibilities

Maintain and update marketing budgets across all cost centers, campaigns, and initiatives on a weekly and monthly basis
Track actual spend against approved budgets and produce variance reports highlighting over-budget and under-budget areas
Develop and distribute monthly budget status reports to marketing leadership and relevant stakeholders
Assist in the preparation of annual marketing budgets and quarterly forecasts
Flag budget risks early and recommend reallocation strategies to stay on plan
Manage the end-to-end invoice processing workflow for marketing vendors, including receipt, coding, approval routing, and payment confirmation
Maintain a centralized vendor tracker with contract terms, payment schedules, and renewal dates
Reconcile vendor invoices against purchase orders and contracts to identify discrepancies
Coordinate with Procurement and Legal on new vendor onboarding and contract renewals as needed
Serve as the marketing department's primary contact with the Finance team for budget inquiries, journal entries, accruals, and month-end close activities
Ensure marketing expenses are properly coded and allocated in the financial system
Coordinate with Finance on budget transfers, reforecasts, and ad hoc financial requests
Support internal and external audit requests related to marketing expenditures
Identify opportunities to streamline budget tracking, reporting, and approval workflows
Recommend and implement tools or templates that improve financial visibility for the marketing team
Document budget management processes and maintain a standard operating procedures guide