Marketing Assistant
R.R.P. Consulting Engineers•Houston, TX
•Onsite
About The Position
The Marketing Assistant will support the business development and marketing efforts of the organization. This role involves assisting with proposal and presentation development, maintaining the CRM database, managing marketing collateral, and providing general administrative support. The ideal candidate will have strong organizational and communication skills, proficiency in Microsoft Office and Adobe Creative Suite, and experience in a similar role, preferably within an architectural or engineering firm.
Requirements
- 3-5 year’s administrative or marketing support experience, similar experience with an architectural or engineering firm a plus
- Proficient using Microsoft Office (Word, Excel, Outlook) and Adobe Creative Suite
- Experience with Adobe InDesign, Illustrator, and Photoshop a plus
- Excellent proofreading, formatting, and editing skills
- Ability to effectively present information and respond to questions from team members and management
- Ability to maintain positive working relationships with management, staff, and external contacts
- Ability to prioritize assignments, multi-task, and meet deadlines
- Attention to detail and accuracy
- Strong written and verbal communication skills
- Organizational skills
Nice To Haves
- Associate or Bachelors degree preferred
- similar experience with an architectural or engineering firm a plus
- Experience with Adobe InDesign, Illustrator, and Photoshop a plus
Responsibilities
- Assist with the proposal and presentation development process, which involves collaborating with technical leaders and project managers to produce high-quality materials that meet internal and client deadlines
- Assist with proposal preparation including facilitating proposal kick-off meetings, strategizing win themes, coordinating assignments, gathering, and editing proposal materials, formatting documents, and printing and/or compiling electronic materials for final submission.
- Maintain our CRM database including tracking leads and opportunities and updating project experience data.
- Must maintain a professional image in representing the organization both by phone and in person
- Assemble final marketing documents into attractive, organized, compelling, and high-quality presentations.
- Assist with tracking and maintaining required client pre-qualifications.
- Collect and integrate materials from technical staff as required.
- Collect, develop, write, and edit project job descriptions, resumes and other content.
- Coordinate and ensure fulfillment of timely print orders as required.
- Gather and review graphics as required.
- Support assigned office staff as needed
- Assist with reviewing proposal and presentation drafts for grammar, readability, and formatting
- Organize social media postings and website update requests
- Perform advanced, varied, and confidential administrative duties in support of business efforts
- Coordinate and schedule careers fairs, employee trainings, and professional activities
- Assist with internal employee event coordination and execution
- Manage and maintain company promotional item inventory
- Occasionally assist with reception desk coverage
Benefits
- full-time employment
- company paid medical, dental, and vision coverage
- life insurance
- short- and long-term disability insurance
- paid pregnancy disability leave
- 401(k)/Roth with company match
- paid time off
- employee referral and professional license bonuses ETC
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
