Marketing Assistant

Orion•Omaha, NE

6d•Hybrid

About The Position

As a Marketing Assistant, you will work in a key support role within Orion’s Marketing team, providing high-level administrative and operational support to the Chief Marketing Officer (CMO) while also assisting the broader marketing leadership team across events, internal communications, public relations, content, media, and partner marketing initiatives. This hybrid role combines traditional executive assistant responsibilities with hands-on coordination and support across marketing functions. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced, creative environment. They are proactive in managing competing priorities, comfortable handling confidential information, and eager to contribute to a high-performing team. This role offers exposure to many aspects of Orion’s marketing strategy and is a great fit for someone interested in growing a career in marketing. As we continue to evolve and live our Orion values, we are looking for someone to grow with us.

Requirements

Has a GED or high school diploma as required
Has a minimum of one (1) year of professional experience as required
Is willing to travel up to 5% annually as required
Has excellent time management and organizational skills
Manages multiple priorities with urgency and accuracy
Has excellent verbal, written, and interpersonal communication skills
Has strong event planning and budget management skills
Coordinates and executes complex meetings and multi-day team events
Shows high attention to detail, organization, and follow-through

Nice To Haves

Has a Bachelor's degree in Marketing, Communications, Business, or related field as preferred
Has a minimum of one (1) year of marketing experience as preferred

Responsibilities

Manage the CMO’s complex calendar, travel, and meeting logistics
Prepare agendas, materials, and follow-up items for internal and external meetings
Handle confidential information with professionalism and discretion
Track key projects and action items, ensuring deadlines are met
Coordinate expense reports and support with contract routing and documentation
Provide coordination support across the marketing department, including events, public relations, internal communications, content and media
Assist with marketing initiatives such as speaker bureau scheduling, event sponsorship logistics, sales event logistics, media buy documentation and media interview scheduling
Maintain team calendars, project timelines and shared planning documents
Support tracking of key marketing projects, deliverables, and communications
Coordinate external vendor communications and logistics when needed
Assist events team with internal and external event logistics, including scheduling, vendor coordination and onsite support
Support culture-building initiatives and multi-day team meetings in partnership with marketing and events leadership
Manage event and meeting materials, catering, A/V coordination and space reservations
Track and manage contracts requiring executive review and approval