Marketing Assistant (Bilingual, English and French)

Stikeman Elliott•Toronto, ON

57d•$50,000 - $60,000•Hybrid

About The Position

Supporting the National Director, Marketing, the incumbent will be responsible for a full range of administrative support and the project coordination of several marketing initiatives.

Requirements

Minimum of 5 years’ experience as an Administrative Assistant or Project Coordinator
Bilingual written and spoken (French and English) given the clientele, mandates, and international scope of the firm
Strong proficiency in Outlook, Word, Excel and PowerPoint
Sense of responsibility, self-reliance and priority management
Strong planning and organization skills
Initiative and willingness to learn new skills
Proven ability to work in a fast-paced work environment
Client-focused
Must maintain a high level of confidentiality

Nice To Haves

Experience in professional services, an asset.
Understanding of HTML and CSS considered an asset

Responsibilities

Assist in the development of marketing budgets and tracking expenses
Process all invoices, arrange travel and all expense reports
Develop presentations using PowerPoint or any supporting documents required
Management and monitoring of the " Marketing info "inbox
Collaborate in organizing marketing initiatives, updating biographies, and handling promotional merchandise management
Manage all logo requests related to sponsorships and review all sponsorship material with SE logo to ensure compliance to the brand guide
Maintain the Marketing organizational chart, policies, processes, and procedures documents up to date in support of Marketing, Communications & Digital team
Coordinate photo sessions for eligible firm members and the respect of style guide
Coordinate translation requests and ensure that content review, proofreading, and editing is carried out
Upload and archive files related to arrivals and departures in different databases (Brandfolder, Sitecore, Thought Farmer and Outlook)
Interact with key stakeholders on various projects and ensure the proper follow-ups on deliverables and reports
Assist the Marketing team with tasks such as updating contacts, intranet (Stella) postings, sending out mass emails (including eMarketing and Newsletters), developing media pitch or emails and keeping track of media mentions, submitted deals, rankings, and awards
Prepare onboarding schedules that cater to new hires joining the marketing team, verify that they are setup with the proper IT access and organize relevant processes and procedures specific to the department
Manage the National Director's calendar and emails, which involves resolving scheduling conflicts, conducting research for meetings, creating necessary materials or briefing notes, coordinating activities and managing deliverables
All other related tasks.

Benefits

Recognized as one of Canada’s Best Employers since 2009
Enticing compensation package and annual review
Comprehensive employee benefits and perks including:
Health & Wellness Spending Accounts
Matching RRSP contributions
Access to telemedicine available 24/7
Continuing education program
Supportive and inclusive work environment
Well-appointed office spaces with a carefully designed layout that maximizes natural light and offers views of downtown Toronto
Hybrid work environment and office located in the heart of the financial district, just steps to the TTC and GO Train Station