Marketing Assistant (Entry Level) - Proposals

EXP•San Diego, CA

16d•$55,000 - $65,000•Hybrid

About The Position

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP. Are you ready to design your future? Be our next Marketing Assistant Entry Level (Proposals)! In this role, you will be a part of the Marketing Assistant Entry Level (Proposals), based in our San Diego, CA Office (hybrid opportunity). The Marketing Assistant will be resourceful, detail-oriented, and tech-savvy. This role is critical in supporting the regional marketing team by developing and maintaining high-quality resumes and project sheets for proposals. You’ll collaborate with subject matter experts and project managers to gather accurate information, ensuring all materials align with company standards and templates. In addition, this role will assist marketing coordinators by providing timely access to updated documents. If you’re organized, proactive, and passionate about delivering results in a collaborative environment—read on!

Requirements

Bachelor’s degree in journalism, marketing, communications, business, or related field (preferred)
Previous internships in supporting marketing, business development departments, or administrative roles (is a plus).
Proficient with the Microsoft Office Suite and knowledge of Adobe Creative Cloud.
AI certifications and/or experience with Microsoft Copilot desired
Strong interest in the Architecture, Engineering, and Construction (AEC) industry.
Excellent written and verbal communication
Excellent attention to detail and organizational skills.
Ability to manage multiple priorities and meet deadlines
Effective time management
Collaborative mindset with strong interpersonal skills
Problem-solving and adaptability in a fast-paced environment
Resourceful, persistent, and eager to learn

Responsibilities

Interview subject matter experts to create comprehensive resumes.
Partner with project managers to develop detailed project sheets.
Organize, track, and maintain resumes and project sheets.
Format documents using Word and InDesign templates.
Provide updated resumes and project sheets for proposals.
Review documents for accuracy, consistency, and branding compliance.
Maintain a centralized database for easy retrieval.
Perform day-to-day tasks in Microsoft Word and Adobe InDesign
Utilize Photoshop, Illustrator, and AI tools (Copilot)
Responsible for file management
Managing revisions through version control and maintaining consistency with template-based workflows