Scott Dunn - Marketing and Event Coordinator - New York, NY

Flight Centre•New York, NY

7d•$29 - $31•Onsite

About The Position

The Marketing Event Coordinator plays a pivotal role in delivering exceptional, high-touch events that elevate client experiences and strengthen brand impact. Working closely with internal teams and external partners, you’ll support the seamless execution of curated events—from private dinners to large-scale experiential gatherings. This is an exciting opportunity for a detail-oriented, highly organized professional who thrives in fast-paced environments and enjoys bringing ideas to life. With opportunities for travel and hands-on involvement, you’ll be immersed in every stage of event delivery.

Requirements

1–3 years of experience in event coordination, hospitality, marketing support, or administrative roles
Exceptional attention to detail and strong organizational skills
Ability to manage multiple priorities and deadlines simultaneously
Strong written and verbal communication skills
Experience working with multiple stakeholders and external vendors
Willingness to travel domestically for events

Nice To Haves

Familiarity with Adobe Creative Suite (InDesign, Photoshop, Illustrator, Premiere Pro) and Canva is preferred

Responsibilities

Support the planning and execution of corporate and invitation-only events, including client dinners, networking events, loyalty experiences, sponsorships, and leadership offsites
Assist with end-to-end event logistics, including venue coordination, vendor communication, timelines, guest lists, invitations, and on-site support
Prepare event documentation such as timelines, checklists, run-of-show documents, briefing materials, and post-event analysis
Ensure all event details are delivered accurately and on schedule, escalating risks or issues proactively
Provide on-site event support, assisting with setup, execution, and breakdown
Coordinate with internal stakeholders, vendors, venues, and partners to ensure alignment and execution success
Track approvals, updates, and deliverables across stakeholders
Support destination research, venue sourcing, and site visits
Travel domestically for event support and venue scouting as needed
Assist with event communications including invitations, emails, RSVP tracking, and follow-ups
Organize and maintain digital asset libraries including photos, videos, marketing collateral, and contracts
Support post-event reporting, analysis, and debrief materials
Assist with budget tracking, invoice processing, and expense reconciliation
Maintain organized documentation of contracts, agreements, and financial records
Support the creation of marketing collateral including invitations, presentations, signage, and digital content
Assist with graphic design and video creation using tools such as Adobe Creative Suite and Canva
Ensure all creative assets are accurate, on-brand, and version-controlled
Contribute to a safe, inclusive, and accessible work environment where all Flighties feel welcomed, respected, and supported to thrive.

Benefits

Up to 15 vacation days (prorated upon hire and increasing to 20 days after 2 years of employment)
5 sick days
3 personal days
1 Diversity Day
1 Volunteer Day
8 recognized holidays annually
Travel perks/discounts
Health & Wellness Programs
Employee Financial Wellness Services
National/International Award Nights and Conferences
Medical, dental, vision, gender affirming care, and fertility care
Hospital indemnity, AD&D, critical illness, long-term and short-term disability insurance
Flexible Spending Accounts
Employee Assistance Program
401k program with partial match
Tuition Reimbursement Program
Employee Share Plan – Ability to purchase company stock on Australian Stock Exchange with partial company match, subject to terms and conditions
Global career opportunities in a network of brands and businesses