Marketing and Communications Assistant

Communities Foundation of Texas•University Park, TX

About The Position

The mission of Communities Foundation of Texas (CFT) is to improve the lives of all people in our community by investing in their health, wealth, living, and learning. CFT works to accomplish this by growing community giving and expanding community impact. With a vision of building thriving communities for all, CFT works locally and across the state with many individuals, families, companies, foundations, and nonprofits through a variety of charitable funds and strategic grantmaking initiatives. CFT professionally manages more than 1,300 charitable funds and has awarded nearly $3 billion in grants since its founding in 1953. The Marketing and Communications Assistant role plays an important part in executing strategies that increase awareness, engagement, and impact for Communities Foundation of Texas. This role provides day-to-day support across digital marketing, website management, events, and project coordination—helping bring campaigns and initiatives to life while ensuring strong organization, accurate data management, and consistent execution across platforms. The Assistant collaborates with teams across the foundation and contributes to both strategic initiatives and day-to-day operations that keep marketing efforts running smoothly.

Requirements

Bachelor’s degree required
2–4 years of experience in marketing, communications, or administrative/project coordination roles
Experience with marketing and project management tools such as email marketing platforms, CMS tools, CRM systems (e.g., Salesforce), and collaboration tools (e.g., SharePoint, Asana, Smartsheet)
Strong attention to detail and accuracy
Embraces technologies and platforms to help get work done efficiently
Excellent organizational and time management skills
Ability to manage multiple projects and deadlines simultaneously
Proactive problem-solving and critical thinking skills
Dependable with strong follow-through
Comfortable working in a fast-paced, evolving environment
Strong interpersonal and relationship-building skills
Ability to balance independent work with team collaboration
Effectively model and demonstrate CFT’s core competencies which include Collaboration, Impact and Problem Solving, Integrity and Accountability, Learning, and Internal and External Service

Nice To Haves

Familiarity with design tools (e.g., Canva) and AI tools (e.g., Copilot) is a plus

Responsibilities

Support email and social media marketing campaigns in collaboration with the team
Support the creation of reports and presentations as needed
Maintain organized systems for tracking project milestones, deadlines, and deliverables
Use SharePoint, Salesforce, and related systems to manage data and track progress
Ensure accurate and timely data entry across systems
Curate and maintain accurate contact lists for media, partner organizations, and other key constituents
Route mailing list updates across platforms such as Salesforce, MightyCause, and Mailchimp
Update and maintain website content using CMS tools
Publish marketing materials and content
Troubleshoot website issues with internal teams or vendors
Maintain MarCom intranet to deliver up-to-date resources for staff
Maintain organized digital file and asset systems to support MarCom projects and ensure appropriate access across the organization
Upload video files to YouTube/Vimeo for sharing
Download/upload event photo files and organize/tag
Digitally label photos using provided event and/or initiative information
Coordinate printing and distribution of materials
Add events and related tasks to calendars and tracking systems, like Asana
Assist with event logistics, including setup, RSVP management, photo scribing, registration, and recap
Prepare and distribute handouts and collateral
Work with vendors to facilitate photography, videography, and other marketing collateral
Manage inventory and ordering of branded materials and items
Coordinate distribution of marketing materials to internal teams and external stakeholders
Restock branded materials across the CFT office and among appropriate partners
Coordinate North Texas Giving Day material distribution
Manage subscriptions, licenses, and shared logins