Market Administrative Assistant III (Hybrid/Las Vegas Office)

CareSource Management Services•Las Vegas, NV

10d•Hybrid

About The Position

The Market Administrative Assistant III is responsible for assisting with special projects, conducting research, compiling data, and maintaining records. This is a hybrid position, requiring the employee to work 2 or more days per week in the Rainbow Sunset Pavillion office in Las Vegas, NV. The role involves composing advanced business presentation documents and spreadsheets, preparing correspondence for executive approval, gathering and preparing reports, answering telephone calls, and managing calendars and appointments. Additionally, the position serves as a gatekeeper for the Market Office and its executives, coordinates travel arrangements, prepares expense reports, attends meetings to record minutes, and maintains a high-level knowledge of Market activities. The assistant will also act as the contact person for maintenance, mailing/shipping, and office equipment, and may be required to assign temporary/visitor badges. Any other job duties as requested may also be assigned.

Requirements

High school diploma is required.
Three to five (3 to 5) years of administrative experience is required.
Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe Professional.
Excellent written and verbal communication skills.
Ability to work independently and within a team environment.
Effective listening and critical thinking skills.
Effective problem solving skills with attention to detail.
Strong knowledge of general office practice.
Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service.
Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision.
Accurate and efficient typing skills.
Excellent interpersonal skills and high level of professionalism.
Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times.

Nice To Haves

Associates degree in business or related field or equivalent years of work experience is preferred.

Responsibilities

Assist with special projects, conduct research, compile data and maintain records.
Compose and prepare advanced business presentation documents and spreadsheets.
Compose correspondence related to administrative matters and general office policies for executive approval.
Gather and prepare reports for consideration and approval by executive.
Answer telephone calls, provide information, direct calls or take messages concerning matters related to the Market.
Anticipate and schedule/maintain calendar of appointments and meetings.
Make necessary arrangements such as securing meeting rooms and preparation of agendas, lunches, equipment; this could also include conferences, off sites, team building, and market related events.
Serve as gatekeeper for Market Office, as well as, Market President and direct reports.
Coordinate and secure travel arrangements for the executive and prepare itinerary, including but not limited to hotel, car, conference registration, etc.
Prepare and complete expense reports.
Attend meetings, record minutes and prepare for distribution.
Maintain high-level knowledge of Market activities.
Prepare responses to correspondence containing routine inquiries.
Act as contact person for maintenance, mailing/shipping, office equipment.
May be required to assign temporary/visitor badges for employees/guests.
Perform any other job duties as requested.