Market Administrative Assistant III (Hybrid/Las Vegas Office)
About The Position
The Market Administrative Assistant III is responsible for assisting with special projects, conducting research, compiling data, and maintaining records. This is a hybrid position, requiring at least 2 days per week in the Rainbow Sunset Pavillion office in Las Vegas, NV. The role involves composing advanced business presentation documents and spreadsheets, preparing correspondence for executive approval, and gathering reports. The assistant will also manage the Market Office and Market President's calendar, coordinate travel arrangements, prepare expense reports, attend meetings to record minutes, and maintain a high-level knowledge of Market activities. They will serve as the primary contact for office maintenance, mailing/shipping, and equipment, and may be responsible for assigning temporary badges. The position requires strong proficiency in Microsoft Office Suite, excellent communication and interpersonal skills, the ability to work independently and under pressure, and maintain confidentiality.
Requirements
- High school diploma is required
- Three to five (3 to 5) years of administrative is required
- Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe Professional
- Excellent written and verbal communication skills
- Ability to work independently and within a team environment
- Effective listening and critical thinking skills
- Effective problem solving skills with attention to detail
- Strong knowledge of general office practice
- Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
- Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision
- Accurate and efficient typing skills
- Excellent interpersonal skills and high level of professionalism
- Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times
Nice To Haves
- Associates degree in business or related field or equivalent years of work experience is preferred
Responsibilities
- Compose and prepare advanced business presentation documents and spreadsheets
- Compose correspondence related to administrative matters and general office policies for executive approval
- Gather and prepare reports for consideration and approval by executive
- Answer telephone calls, provide information, direct calls or take messages concerning matters related to the Market
- Anticipate and schedule/maintain calendar of appointments and meetings. Make necessary arrangements such as securing meeting rooms and preparation of agendas, lunches, equipment; this could also include conferences, off sites, team building, and market related events.
- Serve as gatekeeper for Market Office, as well as, Market President and direct reports
- Coordinate and secure travel arrangements for the executive and prepare itinerary, including but not limited to hotel, car, conference registration, etc.
- Prepare and complete expense reports
- Attend meetings, record minutes and prepare for distribution
- Maintain high-level knowledge of Market activities
- Prepare responses to correspondence containing routine inquiries
- Contact person for maintenance, mailing/shipping, office equipment
- May be required to assign temporary/visitor badges for employees/guests
- Perform any other job duties as requested
Benefits
- Substantial and comprehensive total rewards package
- May qualify for a bonus tied to company and individual performance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
