Maritime Project Coordinator - Suffolk, VA

Military Spouse Corporate Career Network•Suffolk, VA

3d•Onsite

About The Position

Truestone, an Akima company, is looking for a part-time Maritime Project Coordinator to join the team. This position supports and aids senior project personnel in managing project activities for the CTII and CIVMAR programs. Handles the administrative tasks of the project including maintaining project management documents, administering project management software, and proactively identifying operational bottlenecks. Performs work under direct supervision but exercises independent judgment on logistical and financial tracking tasks, referring more complex issues to higher-level staff. This position is Part-time.

Requirements

Requires a High School diploma or equivalent.
Requires at least 1 year of experience in project coordination or administrative support.
Proficiency in project management software and administrative tasks.
Experience with financial tracking and GL reports.
Familiarity with security and credentialing processes.
Excellent communication and interpersonal skills.
Ability to work independently and exercise judgment on logistical and financial tracking tasks.

Nice To Haves

Experience in the maritime industry.
Familiarity with HII's BI system and HireRight system.
Knowledge of invoicing and auditing processes.

Responsibilities

Handles the administrative tasks of the CTII and CIVMAR projects, including liaising with clients and enabling communication between project stakeholders.
Manages complex personnel onboarding by entering CTII personnel into HII's BI system. Enters personnel into the HireRight system to perform required checks and ensure they receive certificates.
Directly contacts technicians and support personnel to ensure their PII is correct and handled correctly. Ensures badges are up to date for personnel assigned to Maritime Installations.
Analyzes GL reports to ensure personnel are charging to the correct charge codes. Cross-references these reports with ship supervisor logs.
Tracks the travel cost for temporarily assigned techs supporting mobile installation project.
Uses GL reports to help validate invoicing to the customer, having a positive effect on the team's DSO.
Assures that resources are available for the project team, monitors deadlines, writes status reports, and assists in controlling the project budget.