Marine Transportation Project Manager - UIC Bowhead Transport, LLC

UIC Alaska•Honolulu, HI

About The Position

UIC Bowhead Transport LLC is seeking a Marine Transportation Project Manager to provide management, leadership, and oversight of marine transportation projects and related operations. The role directs and coordinates the planning, organization, execution, control, integration, and completion of projects within assigned areas of responsibility. The position works with minimal supervision, consulting with the General Manager on initial project assignments, significant operational matters, and situations requiring departure from standard practices. It coordinates vessel operations, cargo movements, field personnel, vendors, subcontractors, customers, ports, terminals, and other project participants to support safe and efficient execution. The role is accountable for meeting customer requirements and company standards for safety, quality, professionalism, and operational performance, while completing projects safely, efficiently, on schedule, within established budgets, and in accordance with contractual and customer requirements.

Requirements

At least 5 years of experience in marine transportation, marine operations, logistics, project management, cargo operations, or a related field, with demonstrated experience managing multiple projects or operational activities.
Demonstrated leadership and project management experience organizing, coordinating, and directing multiple phases of marine transportation projects.
Knowledge of marine transportation operations, including vessel scheduling, cargo movement, logistics, port operations, and project coordination.
Experience coordinating personnel, vendors, subcontractors, customers, and other operational stakeholders.
Understanding of vessel and cargo operational requirements, including loading, unloading, mobilization, and transportation logistics.
Experience implementing and supporting company safety programs and complying with applicable marine and workplace safety requirements.
Ability to prepare financial projections, monitor project budgets, review job costs, and interpret project financial data.
Knowledge of project scheduling, logistics, budgeting, cost control, and resource planning.
Ability to identify operational risks and develop solutions to minimize project delays and cost impacts.
Strong computer skills and proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
Valid driver’s license in good standing.
Ability to travel to remote project locations, ports, terminals, and vessels as required.
Ability and willingness to work extended or irregular hours, including evenings and weekends, when necessary to support vessel schedules and marine operations.
Strong knowledge of marine transportation, vessel operations, cargo logistics, project coordination, and operational planning.
Ability to identify operational problems, analyze relevant information, evaluate alternatives, and implement timely solutions.
Strong organizational and time-management skills, including the ability to manage multiple projects, priorities, vessels, customers, and deadlines.
Strong written and verbal communication skills with customers, vessel crews, management, vendors, subcontractors, and regulatory representatives.
Ability to remain professional and effective in fast-paced environments where schedules, weather, cargo requirements, and customer priorities may change with limited notice.
Ability to work respectfully and effectively in diverse cultural environments, including rural and remote Alaska communities.
Demonstrated integrity, sound judgment, and accountability in operational and financial decision-making.
Ability to think strategically, evaluate operational and commercial risks, and develop solutions aligned with organizational and customer objectives.
Strong interpersonal and leadership skills to establish productive relationships across office, vessel, and field operations.
Ability to make timely decisions and provide direction during changing operational conditions.
Resourcefulness and adaptability in resolving transportation, vessel, cargo, equipment, personnel, and logistical challenges.
Ability to spend extended periods traveling between offices, ports, terminals, vessels, docks, and project locations; safely access marine terminals, docks, barges, vessels, and other operational areas.
Ability to work outdoors in marine environments and varying weather conditions when visiting project sites.
Frequent computer use, including reading screens and entering data; frequent sitting, standing, walking, talking, and hearing.
Ability to maintain focus and make sound decisions in fast-paced operational environments.

Nice To Haves

Experience in marine cargo transportation, tug and barge operations, or vessel operations.
Experience managing marine transportation projects in Alaska and remote or rural locations.
Experience coordinating oversized, heavy, containerized, breakbulk, or specialized cargo.
Experience working directly with vessel captains, port captains, cargo operations personnel, terminal operators, and marine customers.
Familiarity with U.S. Coast Guard requirements and other applicable marine transportation regulations.
Experience with government contracts, government-funded transportation projects, or public-sector customers.
Experience with marine project estimating, job costing, customer billing, and contract administration.
Experience coordinating vessel charters and commercial marine transportation projects.
Familiarity with project management, scheduling, vessel tracking, or transportation management software.

Responsibilities

Provide strategic leadership, direction, coaching, and support to marine operations and project personnel; delegate responsibilities while retaining accountability for assigned projects.
Oversee marine transportation projects, including vessel movements, cargo operations, mobilization and demobilization, loading and unloading, and port or terminal operations.
Manage multiple projects concurrently and serve as the company’s primary point of contact for assigned projects, daily operations, and customer communications.
Maintain customer communications and ensure expectations, schedules, and contractual requirements are met or exceeded.
Coordinate vessel captains, port captains, operations and cargo teams, terminal personnel, vendors, subcontractors, and customers.
Develop and maintain project schedules, voyage plans, cargo movement schedules, and operational timelines.
Coordinate vessel availability, crew requirements, equipment, transportation, lodging, supplies, and other project logistics.
Review project scope, cargo requirements, vessel capabilities, port restrictions, weather considerations, and logistical requirements before execution.
Monitor vessel and cargo operations for scheduling conflicts, delays, equipment limitations, weather impacts, and other risks; develop contingency plans to minimize project impacts.
Recommend contract modifications, operational changes, and efficiency improvements.
Monitor budgets, costs, commitments, and financial trends; review cost data and report budget status, concerns, and potential overruns to the General Manager.
Coordinate and lead project meetings covering operational status, schedules, cargo requirements, scope, timelines, budgets, and action items.
Respond to off-hours calls and communications as necessary to support vessel operations, customer needs, schedule changes, emergencies, and other priority matters.
Provide project and operational updates to the General Manager and other company leadership.
Prepare and maintain daily operational reports, voyage or cargo updates, weekly progress reports, project status summaries, and final project reports.
Review customer billing and supporting documents for accuracy before invoicing.
Review vendor and subcontractor invoices for accuracy, project coding, and completion of services, as well as proposals, quotes, and bids for project and contractual compliance.
Coordinate with accounting and administrative personnel to ensure expenses, purchase orders, invoices, and supporting documents are correctly assigned and processed.
Maintain project records supporting job costing, customer billing, contract compliance, and financial reporting.
Ensure marine operations comply with company safety policies, applicable regulations, customer requirements, and operating procedures; promote safety and personnel compliance.
Coordinate with ports, terminals, agents, customers, regulatory agencies, and other external parties.
Participate in home office, operational, customer, and field meetings as required.
Travel to vessels, ports, terminals, remote communities, and project locations as necessary.
Perform additional duties to support marine transportation and business operations.