Marina Operations Admin

MarineMax•Cypress Lake, FL

22h•Onsite

About The Position

Performs accurate, timely and organized administration for operations within the marina. Responsible for the maintenance of office equipment and supplies. Supports the Marina department with administrative tasks, ensuring compliance with company policies and procedures.

Requirements

Demonstrate tact and discretion in preparing, disclosing and handling information of a confidential and sensitive nature.
Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior.
Works within the system in a resourceful manner to accomplish reasonable work goals and meet established deadlines.
Demonstrate effective verbal and written communication skills.
Meet established deadlines.
Coordinate information, arrangements and correspondence with minimum review.
Establish and maintain good working relationships with all levels of the organization and the public.
Organize and maintain complex record and filing systems.
Respond in a timely manner to all requests for information/research.
Possess the ability to respond in a professional manner to a variety of demands and projects.

Responsibilities

Performing administrative functions for the marina as directed by the Marina Manager.
Assisting Marina with AR collections, calling customers, and sending monthly statements.
Creating PO’s, processing store payables, checking for PO’s and proper approvals prior to submitting to Shared Services.
Monitoring and reconciling petty cash and cash balances in tills, submitting reconciliations to S/S, and submitting check requests to replenish as needed.
Maintaining all company credit cards and tracking usage, reconciling statements and submitting to S/S.
Assisting Marina Manager with matching PO’s/receiving/packing slips to invoices.
Applying cash receipts and ACH funding in the system.
Generating reports and correspondence as required, maintaining filing.
Distributing all communications to team members as required (ECHO board).
Assisting Marina Manager in all Marketing efforts.
Invoicing, collecting and applying payments for all occupied slips.
Maintaining financial and inventory records of fuel dock activities.
Providing an exceptional customer experience for all visitors to the marina facility.
Partnering with other departments to produce special events and promotions at the marina.
Ensuring compliance with all federal and state regulations regarding marina operations.
Other duties as assigned.