Manuscript Operations Specialist II (Hybrid)
About The Position
The Manuscript Operations Specialist II works on the American Medical Association’s Scientific Publication team, reviewing, critiquing, and processing scientific articles edited by freelance manuscript editors. The role helps ensure manuscripts meet standards for published scientific research and are clear, precise, readable, technically and structurally accurate, and consistent with AMA style, editorial policies, and publication deadlines. The specialist edits technical medical articles, abstracts, and features—including tables, equations, graphs, and citations—using an XML-based electronic publishing system. The role coordinates content through editing and production, updates the content management system at each stage, addresses author questions, resolves conflicts between author requests and editorial policies or production capabilities, investigates errors in published articles, and alerts managing editors to significant editorial issues. This is a hybrid role based in the AMA’s Chicago office, with three days per week in the office. The position is exempt and offers a salary range of $74,160 to $98,318, with eligibility to participate in an incentive plan.
Requirements
- Bachelor’s degree required, preferably in English, journalism, communications, biological or physical sciences, or mathematics.
- At least 3 years of related experience as a copyeditor for a medical, scientific, or technical publication.
- Excellent communication and negotiation skills to interact with freelance copyeditors, copyreaders, authors, and staff to meet editorial and publication deadlines.
- Ability to coordinate, prioritize, review others’ work, and remain flexible in a fast-paced, detail- and deadline-oriented unit.
- Ability to work independently and withstand the pressures involved in meeting publication deadlines.
Nice To Haves
- Prior experience communicating and negotiating with freelance copyeditors, copyreaders, authors, and staff.
- Familiarity with the AMA Manual of Style, electronic editing software, web-based content management systems, and an email-intensive environment.
- Experience using Microsoft Office, including Word, Excel, and Outlook.
Responsibilities
- Review scientific manuscripts edited by freelance manuscript editors and evaluate the proficiency of each copyeditor and copyreader.
- Ensure manuscripts comply with standards for published scientific research.
- Assist freelance manuscript editors in improving reporting quality and ensuring clarity, precision, readability, technical and structural accuracy, and content integrity.
- Maintain attention to AMA style, editorial policies, publication deadlines, and new or changed editorial guidance.
- Follow up on queries and problems noted by copyreaders, proofreaders, and managing editors.
- Move content through editing and production accurately and promptly, within deadlines, and update the content management system at each stage.
- Alert managing editors to major editorial problems, including issues that could change a publication date.
- Investigate errors in published articles and ensure they are corrected.
- Edit technical medical articles, abstracts, and features, including tables, equations, graphs, and citations, using an XML-based electronic publishing system.
- Address author questions and resolve conflicts between author requests and editorial policies or technical production capabilities.
- Understand editorial policies and communicate them correctly to authors.
- Perform other responsibilities as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
