Managing Editorial Assistant

Harry N Abrams Inc • New York, NY

16h • $40,000 - $45,000 • Hybrid

About The Position

The Managing Editorial Assistant plays a critical role in supporting the Managing Editorial team in guiding a wide range of illustrated books through the preproduction and eBook process. This includes updating our main database; coordinating with internal teams; copyediting, proofreading, and eBook QA; maintaining accurate metadata and documentation throughout the publishing workflow; and general administrative support.

Requirements

• Bachelor’s degree
• Excellent copyediting (on hard copy and electronically) and proofreading skills
• Working knowledge of the Chicago Manual of Style
• Position requires accuracy, careful attention to detail, and the ability to work independently and follow through consistently
• Must be highly organized, energetic, and able to juggle multiple priorities efficiently and calmly
• Must be able to manage time and meet deadlines
• Must be able to work collaboratively and diplomatically across departments
• Proficiency in MS Word and Excel

Nice To Haves

• Experience working on illustrated books
• Familiarity with electronic markup/Acrobat Pro

Responsibilities

• Support the senior members of the Managing Editorial department in working with the Editorial, Design, and Production departments to guide books through the preproduction process
• Use Title Management Module database to set up entries for individual titles, track book data (specifications, etc.) and schedules, and update information
• Oversee departmental invoicing process
• Create barcodes
• Work with the Vice President managing the metadata feed by sending updates and troubleshooting
• Apply for CIP data
• Copyedit and proofread books, jackets, and marketing materials
• QA ebook files
• Coordinate and track title schedules
• Assist with preparing books for reprints and paperback reissues, including updating files and specifications
• Track and manage book-related materials used for sales and marketing purposes
• Participate in seasonal catalog development and production meetings

Benefits

• Generous paid holidays and Summer Fridays.
• Company-paid year-end office closure between Christmas Eve and New Year’s Day each year
• Comprehensive health benefits, including short-term and long-term disability.
• Retirement savings (401k) and life insurance.
• Vacation, Personal, and Sick time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level