Managing Director, PME Materials Institute

University of Chicago•Hyde Park, VT

3d•$100,000 - $115,000•Onsite

About The Position

The Pritzker School of Molecular Engineering (PME) was established in May 2019 and evolved from the Institute for Molecular Engineering, which was founded in 2011. The PME integrates science and engineering to address global challenges from the molecular level up. The PME's rigorous academic and research programs are made possible through the University of Chicago's unique partnership with Argonne National Laboratory. The PME is the first new school at the University of Chicago in three decades and the first school in the nation dedicated to molecular engineering. In the next growth phase as a School, the PME will continue to expand its team of world-class faculty researchers and empower students from diverse backgrounds to collaborate with faculty in cutting-edge facilities. The PME aims to bring solutions for urgent societal problems to the forefront while training the next generation of scientific leaders and entrepreneurs.

Requirements

Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Nice To Haves

Proficiency with Microsoft Office (Excel, Word, PowerPoint), Box and Zoom.
Proficiency with finance and procurement systems, such as GEMS, Concur, BuySite, Oracle.
Enthusiasm and passion for science and engineering.
Managing multiple projects simultaneously and effectively.
Commitment to customer service and a high level of attention to detail.
Strong oral/written communication skills.
Strong analytical skills.
Develop collaborative relationships throughout the University of Chicago community and its partners to further the impact of the Institute.
Demonstrated administrative, problem-solving, and decision-making skills.
Manage budgets effectively; apply financial tools and techniques to meet operational objectives.
Demonstrated ability to manage and maintain sensitive or confidential information.
Work collaboratively with colleagues and leverage resources to achieve the Institutes and PME goals.
Strategize effectively.
Apply intercultural knowledge, interpersonal skills, and teamwork to execute duties in diverse environments.

Responsibilities

Executes the strategic vision as well as the day-to-day management, budgeting, strategic planning, business functions, and communications of the Institute.
Oversees launches, plans, and implements new technical programs, including student fellowships and cross-institutional collaborations.
Manages faculty and personnel searches for theoretical and experimental roles, overseeing candidate visits, interviews, and presentations.
Leads and facilitates stakeholder meetings and symposia, and manages partnership development across industry, corporate, academic, and government sectors, fostering strategic alliances.
Builds global academic and industry relationships, including visiting collaborators and student exchange programs.
Hosts and coordinates international and governmental workshops and alliances, leading the partnership and agreement processes for institutional collaborations and student exchange collaborations.
Develops and manages memoranda of understanding (MOUs) and collaborative agreements for joint academic and fellowship programs.
Oversees application, selection, and ongoing management of fellowship programs, collaborative research agreements, and visiting researcher appointments.
Oversees and leads operational and strategic Institute projects at the direction of the Faculty Director, including liaising with internal and external constituencies and stakeholders.
This includes building partnerships with units across campus and relevant external organizations and groups in the Institute's engineering specialty.
Manages institute strategy development along with the Faculty Director, supports the institute's advisory board, works across campus to connect with quantum faculty in other departments, and works with the communications team to build a brand for the institute.
Directs the budget for the Institute, managing financial resources, and preparing and monitoring reports.
Works with PME Finance to ensure compliance with all University and federal contract guidelines and regulations.
Manages the monthly budget meetings with the PME Finance and URA teams.
Provides strategic direction and oversight for the purchasing of goods and services and vendor agreements.
Ensures close communication with the Faculty Director and the cohort of PME Institute Managing Directors as appropriate.
Point of contact to other Institutes and Divisional administrative resources (IT, HRAA, Finance, Marketing, Facilities, Admissions, Academic Programs, Dean of Student’s Office).
Collaborates with the Communications Lead, for presenting and prioritizing marketing and communication needs.
Organizes the monthly marketing/communication meetings with the Faculty Director and Communications Lead.
Plans and manages Institute sponsored events, seminars, lectures, and symposia with the Marketing/Communications (Events Adm).
Collaborates closely with the Education Lead on Institute participation in recruitment, admissions, advising, and outreach activities for undergraduate and graduate student populations, postdocs, and various fellowship awardees.
Escalation point of contact for postdoctoral researchers, research staff, and students within the labs for postdoc fellows program, visiting fellows program, faculty advisory committees, space assignments, IT needs, purchasing requests, reimbursements, and accounts payable.
Directs and supervises all activities of the Institute Administrator and Operations Specialist to deliver focused and effective operational support for the Institute and its Faculty.
Manages, develops, and implements new tools and processes to improve operational efficiency and tracking across organizational functions.
Plans, develops, analyzes and manages budget, including developing multi-year budget forecasts.
May oversee the preparation and management of grant and contract proposals, ensuring compliance with all University, federal and private foundation guidelines and regulations.
Develops financial reports and assists with seeking funding for grants.
Works with minimal guidance in space, facilities, and equipment, including renovations, moves, maintenance and ongoing facilities operations.
Performs other related work as needed.