Manager, Sponsored Programs

University of Miami•Miami, FL

20h•Onsite

About The Position

The University of Miami/UHealth Department of Public Health has an exciting opportunity for a full-time Manager, Sponsored Programs. This role is responsible for the day-to-day fiscal management of the pre and post award unit for the department of Public Health Sciences. The Manager will assist the Director in systems development, SOP development, and the creation of tools to aid research-related activities. They will collaborate with the departmental grants team, advise Principal Investigators and Project Directors on compliance issues, and assist them with financial decision-making. The role also involves preparing reconciliations, reviewing financial documents, overseeing effort certification reports, and assisting with departmental technology transfer initiatives. The Manager will coordinate administrative functions for externally funded research projects, analyze accounts, and provide financial reports to Principal Investigators. They will also oversee budget changes, account analysis for employee effort distribution, obtain prior approvals for sponsored projects, and analyze costs for allowability. Responsibilities include month-end closing, overseeing account budgets, and interacting with University central administration. The Manager will also oversee the invoicing database and provide information for annual budget preparation. They will serve as a back-up to support the team in meeting deadlines and perform other duties as assigned.

Requirements

Bachelor’s degree in relevant field.
Minimum 5 years of relevant experience.
Skill in completing assignments accurately and with diligence.
Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
Ability to process and manage confidential information with discretion.
Commitment to the University’s core values.
Ability to work independently and/or in a collaborative environment.
Any relevant education, certifications and/or work experience may be considered.

Responsibilities

Reviews all material budget variances with the appropriate senior staff and develops appropriate plans of corrective action.
Prepares monthly variance reports for programs’ management and development.
Assists in the preparation of grant reports for senior management.
Maintains portfolios for private and government grants and funds.
Develops and maintains grant allocation systems.
Manages monthly overhead and allocation tables and reallocates grant funds based on period reports.
Formulates comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years.
Creates and oversees budget, making recommendations for budget modifications when appropriate.
Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
Ensures employees are trained on controls within the function and on University policy and procedures.
Assists principal investigators with the grant submission process based on FOA/agency guidelines and UM policies.
Responsible for the day-to-day fiscal management of the pre and post award unit for the department of Public Health Sciences.
Assist the Director in systems development to create an effective and efficient pre and post award system.
Assist the Director in SOP development and the creation of tools to aid research-related activities including checklists, procedures, guidelines, workflows and other documents.
Collaborates with departmental grants team in the development of all pre and post award activities within the Department.
Advises Principal Investigators and Project Directors of all compliance issues related to the various research grants and contracts providing information on the requirements.
Assists the Principal Investigators and Project Directors in decision-making and provides information on finances such as expenditure trends, burn rate, etc.
Prepares reconciliations, reviews and analyzes grant awards, contracts and other departmental accounts to ensure consistency with grant related reports.
Reviews all financial documents for final Departmental approval.
Oversees, maintains and ensures that effort certification reports and effort grant reporting are completed accurately and timely.
Assists investigators in certifying the sponsored effort correctly on a quarterly basis.
Collaborates with other departments and management in coordinating Effort Certification approval.
Assists the Director with the departmental technology transfer initiatives.
Manages the administrative functions associated with the conduct of the externally funded research projects.
Ensures that accounts are analyzed and provides monthly financial reports for review and recommendation to the Principal Investigators.
Oversees budget changes for the reallocation of funds as a result of account analysis.
Analysis of accounts for distribution of employee effort.
Obtain prior approvals and determine whether agency approval is required for sponsored projects.
Analysis of cost for allowability of changes for the various research projects.
Responsible for month end closing including accuracy of financial reports.
Oversees account budgets and division program analyses.
Interacts with University central administration as it relates to the processing of administrative functions.
Oversee invoicing database for cost reimbursable and fixed price projects.
Responsible for the oversight of the annual budget preparation information for grant expenditures and personnel allocations.
Serves as a back-up to support all levels in order for team to meet deadlines.
Other duties as assigned.