Assistant Director, Sponsored Programs

University of Central Florida • Orlando, FL

23h • $89,076 - $111,345

About The Position

UCF is seeking a collaborative accounting leader to oversee professional accounting activities and strengthen financial procedures, internal controls, and accounting practices supporting both sponsored research agreements and core revenue operations, including cash application, revenue reconciliation, financial closeouts, and data analysis. You will serve as a subject matter resource in University, sponsor, and Federal regulations, helping ensure compliant and effective post-award financial administration. This position also provides meaningful leadership responsibility: you will supervise and conduct quality control for your assigned team, ensuring effective performance in billing/collection, monthly, annual, and year-end reporting for internal and external stakeholders, and compliance with sponsor requirements. A key part of the role is supporting the supervision and development of staff who carry out these responsibilities. This position requires strong knowledge of Federal, State, and University rules, GAAP, and ERP financial systems and other integrated systems. Reporting to the Associate Director of Sponsored Programs, the role carries signature authority on behalf of the University for financial documents, reflecting the level of trust and accountability associated with the work.

Requirements

• Bachelor's or Master's degree and 4+ years of relevant experience with at least 1+ year(s) of leadership experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Nice To Haves

• Bachelor’s degree in Accounting, Finance, or related field; Master’s degree preferred.
• 4+ years progressively responsible experience in grants accounting or research financial administration, preferably within a central office at a large institution of higher education.
• Demonstrated experience supervising, coaching, or supporting staff within a grants accounting research administration or an accounting operational environment.
• In-depth knowledge of internal controls, financial reporting, Generally Accepted Accounting Principles (GAAP) and ERP financial systems, with a strong understanding of institutional or business operations.
• Proven ability to manage multiple administrative or financial projects and competing priorities under tight deadlines, maintaining accuracy, compliance and efficiency in fast-paced environments.
• Demonstrated analytical and problem-solving expertise, with hands-on experience in troubleshooting complex issues.

Responsibilities

• Serve as lead and supervise all post award accounting financial reporting and invoicing to federal, state, and private funding sponsors of $200M+ in expenditures annually.
• Ensure reporting, invoicing, expenditure reviews, cash management, draw system reconciliations, cost share, equipment disposition, closeout activities are accurate, timely and in compliance with sponsor requirements.
• Hire, train, coach and supervise grants accounting personnel to ensure an optimum level of staff and staff expertise.
• Work with direct reports to establish goals and objectives that enhance their professional development of their direct reports and complete and deliver annual performance appraisals.
• Review metric reports and other data to monitor workload volume and effectiveness.
• Collaborate with investigators and college and department research administrators to resolve issues and advise on research requirements; interpret and communicate procedural and policy changes; oversee and coordinate training and demonstrations to investigators and their staff on post award issues.
• Implement and monitor internal controls for all sponsored award accounts receivable transactions.
• Monitor and manage collection of accounts receivable and report progress and results to senior leadership.
• Supervise and review account analysis and reconciliation of the accounts receivable general ledger.
• Participate in year-end financial activities.
• Complete annual Schedule of Expenditure of Federal Awards report, routine and non-routine journal entries and required year end schedules.
• Assist the Associate Director and the Director of Sponsored Programs with the development and implementation of congruent procedures for the management of awards from the time of contract review through award setup, award management and final project closeout.
• Identify areas of opportunity for continuous process improvement to increase accuracy, efficiency, and effectiveness.
• Coordinate with other operational units of the Office of Research to ensure compliance for sponsored projects campus-wide which includes maintaining current knowledge of cost accounting standards, contract and grant requirements, University Policies, Florida State Statutes, 2 CFR 200 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance) and other applicable guidance.
• Assist with internal and external audits as well as Auditor General and State inquiries.
• Provide recommendations for use of existing automated accounting systems to maximize the effectiveness and efficiency of business processes and/or strengthen internal controls.
• Assist with implementation and adoption of new applications and upgrades while working closely with kNEXT/WEST/GRIT HRS personnel on the best uses of these systems.
• Analyze Workday Grants Help Cases received from UCF community, identify resolution and provide guidance to user.
• Escalate to WEST when needed.
• Hold fiduciary responsibility through signature authority for invoices, financial liability statements, expenditure and closeout documents on behalf of the university.

Benefits

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 1,001-5,000 employees