Manager, Special Events and Booking
About The Position
The Intuit Dome booking team is looking to hire a Manager of Special Events & Booking! In this role you will book special events at the Intuit Dome and other designated events with both sales and management functions, as well as work with existing clients and seek new business opportunities. These types of special events may include award shows, sporting events, e-sporting events, trade shows, speaking engagements, seminars, fundraisers, film premieres, television and film shoots, parking lot rentals, graduations, and family attraction events. As the Manager you will work with the Director of Special Events and our Venue Booking Department on bookings, ticketing, and calendar management for certain shows. You will work with all members of the Intuit Dome’s staff including Finance, Marketing, Legal, Ticketing, Building Operations, VIP Services and Production staffs in the management of events (including budgets, deal letters, concert/event and recording contracts and insurance, ancillary needs, settlements, on-sale calendar maintenance and ticketing management).
Requirements
- At least 3 years special event and/or major market concert experience.
- Experience in event budgeting and venue operations.
- Experience in event management.
- Knowledge of venue booking procedures.
- Ability to learn, contribute and thrive in a fast-growing, dynamic environment.
- Demonstrated ability to communicate and positively interact in a diverse multi-cultural environment.
- Excellent verbal/written communication and project management skills
- Flexibility – ability to multitask, interact with diverse entities.
- Teamwork – ability to work across various departments.
- Excellent organizational skills.
- Excellent self-motivational skills.
Nice To Haves
- Experience with Ticketmaster or similar ticketing system is preferred.
Responsibilities
- Respond to, track, and assess the viability of Special Event inquiries and potential for opportunities, including through all cold calls.
- Maintain existing business and develop new business.
- Conduct outreach through network of clients to prospective events to consistently pitch the Intuit Dome for all Special Event needs.
- Conduct venue walkthroughs with prospective and existing clients as needed.
- Oversee the implementation of all secured event needs to ensure client satisfaction and retention including production and décor requirements, catering needs, staffing requirements front and back of house, ticket scaling and sales (where applicable).
- Manage all aspects of financial and legal administration of special events including venue deposits, deposit letters, event budgets, deal memos, contract preparation/ execution and insurance certificates.
- With the assistance of the Director of Special Events, negotiate financial and contractual terms and work closely with legal department in the preparation, administration, and execution of event contracts.
- Maintain and develop strong relationships with corporations, sporting event promoters, e-sports clients, educational institutions, TV networks, charity/non-profit organizations, tourism groups and area event planners to keep the Intuit Dome top of mind when future events are considered.
- Support community relations efforts in the local area and manage related special projects as assigned.
Benefits
- Medical, Dental and Vision plans
- 401(k) plan with company contribution
- Wellbeing Allowance of up to $1,000 per year
- Paid vacation and sick time
- Paid parental leave
- Flexible Spending Accounts (Medical and Dependent Care)
- Company-paid Long Term Disability insurance
- Company-paid Life and AD&D Insurance
- Voluntary Life Insurance options for employee, spouse and children
- Employee Assistance Program
- Mind health support via Modern Health and Headspace
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
