Manager, Space Management

Drexel University•Philadelphia, PA

2d•$54,630 - $81,940•Onsite

About The Position

Under the general direction of the Executive Director, Fiscal Operations, in the University Real Estate and Facilities office, performs complex statistical, spatial and graphic data analysis and provides a high level of coordination and technical services for the planning and development of University projects associated with real estate developments, renovations, relocations, and new construction. Employee will be required to maintain and improve a strategic space information system that assures accurate physical space utilization and inventory and serve as the primary resource for all technical problems, scenarios and questions regarding the management and analyses of data used in space planning and project cost development.

Requirements

Minimum of a Bachelor's Degree in Space design or closely related field or the equivalent combination of education and work experience.
Minimum of 5 years of relevant experience, including working knowledge of AutoCAD for managing, reviewing, and updating space drawings.

Nice To Haves

Experience with FM Systems or comparable IWMS/CAFM platforms.
Familiarity with the Facility Inventory and Classification Manual (FICM) and its application to space classification, utilization analysis, and institutional reporting.

Responsibilities

Manages, maintains and updates a complex computerized asset management system to include AutoCAD drawing database and other databases to facilitate and expedite the usability, accuracy, integrity and availability of data for campus planning and space utilization purposes.
Coordinates and oversees the development of space inventory data; manages information to analyze current space and campus planning. This will include documenting all existing space, all physical changes made to the space, use and function of space and the implementation of the reporting required for various needs (BOMA, SCUP, research grants, funding, etc.). Tracks space reallocation across campus, including owned and leased spaces.
Performs needs assessments for determining actual facilities, land use and space characteristics; develops space utilization recommendations, forecasting and solutions to unique project planning, engineering and administrative problems as needed.
Acts as a liaison with University offices, officials and personnel regarding accuracy of data and details of project requirements; works with users and management to obtain information and develop an understanding of needs; recommends solutions utilizing technology. Conducts impact or space utilization studies for campus clients.
Serves as the primary internal and external contact for space usage data and floor plans; responds to various requests for reports and documentation concerning the functional use of facilities and space to assist University in short and long-range planning; replies to external requests from Colleges & Universities, consultants, contracted Architects/Engineers, insurance underwriters and others as required.
Establishes and implements methods, systems and procedures to systematically collect, update and measure data integrity related to project planning, design and construction of facilities. Creates, maintains and updates all floor plans and ensures proper link within FM Systems database. Reviews and edits existing data and adds new data.
Ensures that all room and building information is consistent and accurate especially regarding differentiation between assignable / common space (used to determine allocated cost) and floor / construction gross (used to calculate utility cost allocations).
Manages the Space Allocation and Renovation Request process, and is the primary communicator with requestors across the University; receives requests; presents them to the Space Allocation Committee and coordinates Planning, Design and Construction activities related to the Capital Asset Allocation Committee; and systematically coordinates responses related to the University’s Space Allocation and Renovation Policy.
Other duties as assigned