Manager, Research Administration - Department of Internal Medicine

Wayne State University•Detroit, MI

8d•Onsite

About The Position

Wayne State University is searching for an experienced Manager, Research Administration - Department of Internal Medicine at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Requirements

Bachelor's degree in a related field such as business, accounting, finance.
Minimum seven years’ of progressive experience and responsibility in research administration required.
Demonstration of strong leadership as well as organizational and administrative skills related to research administration in a complex academic research institution is also required.
Must have considerable experience and knowledge in grant and contract administration including University information systems, pre-award activity, post-award activity, federal cost principles, research compliance, and knowledge of federal agency practices, regulations and policies.
Ability to independently manage a variety of projects while ensuring appropriate tracking, quality control, follow-up and multiple deadlines are met.
Strong time management.
Proven ability to provide organization leadership to coordinate complex and distributed work activities to meet key goals and foster best business practices.
Ability to work with others and make appropriate interventions to ensure work flow is efficient, adequate resources are available and compliance with University policy and procedure.
Ability to set and implement a self-directed agenda.
Consensus building skills.
Excellent ability to prioritize work assignments to meet deadlines.
Demonstrated ability to work effectively with all levels of management in organizations throughout the University.
Must be prepared to make oral and written presentations
Demonstrated ability to effectively plan and manage projects and facility needs.
Ability to plan and set strategic direction efforts and the ability to work and lead a variety of people and situations.
Need to be able to articulate the mission of Wayne State University and the EACPHS and its constituencies.
Foster collaborations across a wide span of control including motivating individuals and groups to collectively meet common objectives.
Demonstrated skills and a track record for achieving expected program outcomes within given budgetary or resource parameters.
Develops alternative approaches and ideas.
Identifies and resolves problems in a timely manner.
Ability to creatively address issues and find workable and effective solutions
Develops strategies to achieve organizational goals.
Prioritizes and plans work activities; adapts for changing conditions.
Ability to interact and articulate sensitively with students, faculty, staff, and administrators in a multicultural and diverse community.
Excellent written and oral communication skills.
Proficient in Microsoft Office and Windows-based computer applications.
Ability to interpret and analyze financial reports or other quantitative reports and compile data if necessary in clear and concise format for management decision making.

Nice To Haves

Master's degree preferred, or an equivalent combination of education and experience.

Responsibilities

Lead pre- and post-award grant and contract administration for the Department of Internal Medicine.
Collaborate with the Sponsored Program Administration (SPA) department to represent the Department to funding agencies.
Assess and address the research support needs of faculty and staff throughout the entire grant lifecycle.
Work closely with other schools, colleges, divisions (SCDs) at WSU, other universities, and external organizations to ensure effective coordination.
Oversee financial and budgeting activities for the Department’s grants and contracts.
Assist faculty and staff in monitoring and fulfilling the obligations of both internally and externally funded grants and contracts to ensure compliance and adherence to budget.
Serve as the primary technical and administrative resource for pre- and post-award activities within the Department.
Possess signature authority for grants and SPA-related matters.
Plan, manage, develop, oversee and implement pre and post award activities within the Department of Internal Medicine.
Sets goals, develops strategic plans and implements programs to provide streamlined and effective administrative support for sponsored funding.
Performs needs assessment to evaluate effectiveness of current systems.
Assist with formulating policies, procedures and processes to improve research operations of the department.
Develop and implement related changes or adjustments.
Conduct cost/benefit analysis especially pertaining to cost sharing of research projects.
Lead the development and implementation of research tools, resources, processes and policy manuals for the department.
Train professional staff (e.g. Grant/Contract Administrators, Administrative Assistants, etc.) throughout the department in appropriate methods and procedures pertaining to grant and contract post awards management.
Make presentations and develop tools and manuals to advance staff expertise.
Evaluate the effectiveness of the training and make appropriate changes/adjustments.
Evaluate staff progress and make recommendations.
Oversee compliance of pre and post award policies and procedures.
Assist, monitor, process and review in a timely manner cost sharing submissions, cost share accounts, accounts in suspense, change in labor distribution and redistribution, P.I. effort reporting and close-out documents for sponsored projects and industry related grants and contracts.
Perform audits on grants/contracts to ensure adequate account reconciliations and complying with award.
Assist in transfers of grants to/from WSU or transition of PI.
Oversee asset inventory process for grants.
Provide overall leadership and direction to staff.
Set expectations & focus, assign duties, delegate responsibilities, evaluate activities, prepare performance appraisals & professional development plans.
Provide coaching, mentoring and teaching.
Manage the administrative process for assigned staff including hiring, promotions, terminations, disciplinary procedures, and salary adjustments.
Provide ongoing performance feedback, goal setting, and development plans for staff.
Plan for future staffing needs.
Provide timely communications to staff.
Provide management reports on grant proposals and funded grants for management decision making purposes.
Maintain a department database.
Prepare a wide variety of statistical and administrative reports and analysis, summaries, surveys and questionnaires regarding program activities.
Serve as a resource to faculty and other staff within the department by providing information and guidance on appropriate use of sponsored project funds.
Serve as a primary liaison between principal investigators and SPA to identify and resolve problems and answer inquiries regarding university or funding agency guidelines, policies and procedures.
Attend conferences, workshops and informational development seminars and keep abreast of current trends and practices pertaining to post award administration.
Serve on college and University-wide committees and meetings.
Hold department-wide grant staff meetings on regular basis.
Perform other related duties as assigned.
Supervise any additional staff hired for grants/contracts administration.
Hold college-wide grant staff meetings on regular basis.