Manager, Purchasing

Cache County School District•North Logan, UT

About The Position

The Manager, Purchasing supports district purchasing operations by administering procurement processes, managing vendor relationships, overseeing purchasing documentation, establishing standard operating procedures, and ensuring compliance with purchasing policies and regulatory requirements. The role works under limited supervision while directing purchasing activities and monitoring procurement processes. Work is performed primarily in an office environment, with occasional interaction with construction-industry environments. The position reports to the assigned supervisor and is classified as exempt.

Requirements

Skills in planning and managing purchasing and project management initiatives.
Budgeting and financial management skills.
Strong negotiation skills and strategic sourcing ability.
Excellent communication, customer service, and leadership skills.
Strong relationship-building and vendor management skills.
Ability to manage time, organize work, and multitask.
Strong planning and problem-solving skills.
Ability to operate office equipment and procurement software and tools, and use the Google platform.
Knowledge of federal and state purchasing regulations, including the Utah State Procurement Code.
Knowledge of budget management, financial background, and accounting principles.
Knowledge of procurement policies, contract writing, and contract administration.
Ability to communicate effectively with vendors, trade partners, and staff; manage multiple projects, priorities, and time efficiently; maintain confidentiality and professional relationships; and analyze purchasing data, solve problems, and recommend solutions.
3–5 years in purchasing or specialized procurement is listed as preferred experience.
A community college or vocational school degree in a job-related area is listed as preferred education.
CPPB and CPP certifications are preferred.
Complete Mandated Reporter Training and a criminal background/fingerprinting check.

Nice To Haves

3–5 years of experience in purchasing or specialized procurement.
A community college or vocational school degree in a job-related area.
CPPB and CPP certifications.

Responsibilities

Administer, create, manage, and post procurement processes and documents, including RFPs, IFBs, RFSQs, and contracts; prepare specifications, evaluate bids, and recommend vendors.
Fulfill purchasing-related GRAMA requests.
Establish, maintain, and update purchasing department standard operating procedures, and ensure staff understand and comply with purchasing policies and internal control procedures.
Develop and oversee purchasing, strategic sourcing, bidding, negotiation, and contracting processes and systems to support cost-effective, timely contracting and high construction quality standards.
Draft, negotiate, and manage contracts, trade partner and vendor agreements, and business partner relationships; resolve purchasing issues and maintain regulatory compliance.
Compile purchasing data from vendors, staff, and public agencies to ensure compliance with financial procedures and state purchasing regulations.
Issue purchase orders according to district procurement procedures and oversee requisitions for supplies, equipment, construction projects, and services.
Maintain vendor files, bids, contracts, standard operating procedures, and other purchasing records and documentation.
Manage the district cell phone program, including device distribution, billing monitoring, and contract renewals.
Prepare written reports, financial documentation, and strategic analyses related to purchasing activities.
Present information, deliver training, and provide customer service regarding purchasing procedures to district personnel and trade partners.
Respond to inquiries from staff, vendors, trade partners, and auditors about purchasing processes, contract status, and bidding guidelines.
Participate in meetings, workshops, and training related to purchasing, construction industry standards, and district operations.
Follow company expectations and policies concerning bidding, trade partner and vendor selection, business partner relations, and national accounts.
Perform other related duties as assigned.