Manager Proposal Services

Ann & Robert H. Lurie Children's Hospital of Chicago • Chicago, IL

8d • Onsite

About The Position

The Manager Proposal Services is responsible for supporting research activity by providing supervision and training oversight to the RSO Research Grants Specialist team and the institution at-large while providing proposal support as needed. This position supports the Associate Director by disseminating job critical information and resources, developing, and implementing training programs, proposing process improvements to enhance efficiencies, promoting collaboration with cross-functional teams, and facilitating proposal review and submission. Additionally, Manager will be required to maintain a moderate proposal workload for select faculty or divisions.

Requirements

• A level of knowledge acquired through a bachelor’s degree and 5 years of progressive experience in Research Administration and Sponsored Programs or 9 years relevant experience.
• Extensive knowledge of Uniform Guidance, NIH Grant Policy Statement, and other federal regulations required.
• Knowledge of Grants.gov and other federal systems is required.
• Demonstrated mentoring and training skills for various audiences, from faculty to research administrators.
• Interpersonal skills necessary to provide effective leadership for team personnel, to a variety of internal and external contacts and to interact effectively with physicians, PI’s, and other medical center personnel.
• Ability to establish priorities and react to many requests and needs.
• Proficient in Microsoft office and related software tools; prefer experience training and using electronic research administration systems.

Nice To Haves

• Supervisory experience is preferred.
• CRA, CPRA, or CFRA preferred or expectation is that the incumbent will sit for one of the certification exams.

Responsibilities

• Directly supervises the Research Grants Specialist team with the authority to hire, separate, promote, demote, write, and administer performance evaluations.
• Responsible for developing onboarding materials and other forms of training documentation as needed to address knowledge gaps and encourage employee growth and development.
• Plans the professional development needs for the Research Grants Specialist team team.
• Responsible for actively monitoring and distributions of workloads across the Research Grants Specialist team, and for ensuring adequate support is in place during high volume proposal submission periods including NIH cycle deadlines.
• May manage a discrete load of PIs or grants based on complexity.
• Reviews organizational training needs for a variety of constituents (Faculty, Staff, other RA Teams), develops and conducts training as identified.
• Shares knowledge and expertise on matters pertaining to the interpretation of Federal, State and Institutional policies, procedures and guidelines with OSP Proposal Services team and faculty.
• Responsible for ensuring final pre-submission compliance checklists and standards for all federal and state grant proposals. Trains team members in compliance review and reviews proposals for error-free submission to funding agencies.
• Identifies and promotes ways to streamline efficiencies through grant management tools including the electronic research administration software system and DocuSign.
• Develops and ensures efficient processes exist for proposal development/submission review and processing across partner teams and between grants team members and PIs.
• Prepares and disseminates reports as requested by Director, Manne Research Institute leadership, and faculty.
• Responsible for special projects as requested by the Director.
• Other job functions as assigned.

Benefits

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager