Manager, Projects and Deliverables

WomenHeart•Washington, DC

About The Position

Since 1999, WomenHeart: The National Coalition for Women with Heart Disease has been the nation’s only patient-centered organization solely devoted advancing women’s heart health through patient support, community education, and advocacy. WomenHeart is both a coalition and a community of thousands of members nationwide, including women heart patients and their families, health care professionals, health advocates, all committed to helping women live longer, healthier lives. This organization is poised for rapid expansion and leadership in the field. Position Summary: The Program Manager, Projects & Deliverables, supports the coordination, execution, and delivery of WomenHeart’s programmatic initiatives, including topic-based funded projects, educational resources, and emerging program efforts. This role also plays a broader organizational role, helping WomenHeart maintain execution discipline and cross team momentum across share priorities. This role supports coordination across multiple workstreams, ensuring projects move forward on schedule, contributing to content development, and helping manage consultants and deliverables. In addition to project execution, this role contributes to content development when appropriate and supports broader Programs team priorities as needed, including key initiatives. Working under the direction of the Director of Programs & Impact, the Program Manager helps strengthen coordination across programs and ensure high-quality, timely delivery of WomenHeart resources and initiatives.

Requirements

4-5+ years of experience in program coordination, project management, or program operations within a nonprofit, public health, health education, or mission-driven organization.
Demonstrated ability to manage multiple projects with defined deliverables, timelines, and stakeholders.
Strong written and verbal communication skills, including experience drafting outlines, summaries, or first-pass content for review.
High level of organization and attention to detail, with the ability to manage competing priorities and meet deadlines.
Experience working cross-functionally with internal teams and external consultants or subject matter experts.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and shared digital workspaces or project tracking tools.
Ability to travel occasionally to WomenHeart events or convenings (less than 10%).

Responsibilities

Maintain and integrated master workplan that tracks major intiatives, timelines, deadlines, and cross-team dependencies across the organization simultaneously.
Track progress and proactively flag risks or delays to ensure work moves forward from approval through completion.
Maintain clear, up-to-date workplans and project documentation throughout the project lifecycle
Serve as project manager for cross-functional initiatives, convening working groups, setting agendas, and driving follow-through.
Provide project management support for key initiatives, including emerging programs, campaign efforts, and new program launches.
Coordinate development of educational materials including modules, infographics, guides, videos, and webinars.
Manage workflows with consultants, subject matter experts, designers, and translators from drafting through finalization.
Draft initial outlines, agendas, scripts, or light content with guidance from Programs leadership when external support is not required.
Lead logistics and preparation for educational webinars and virtual trainings, including speaker coordination and scheduling.
Ensure smooth handoff of completed materials for dissemination, training, and promotion.
Partner with Programs and Communications staff to finalize, post, and distribute deliverables.
Support broader Programs team initiatives as needed, including the Science & Leadership Symposium, WomenHeart Summit, and other organization priorities providing coordination during high-volume periods.
Standardize templates and ways of working, including charters, workplans, meeting notes.
Ensure completed materials are shared appropriately for volunteer training, promotion, and distribution.
Maintain organized records across internal systems, including learning platforms, shared drives, and content libraries.
Track organizational goals quarterly, including progress narratives.
Maintain project trackers, timelines, and documentation to support internal and external reporting.
Prepare internal progress summaries, first drafts of close-out reports, and post-project documentation.
Support implementation of evaluation tools and surveys tied to program initiatives.
Pull and organize data for reporting, dashboards, and internal tracking.
Ensure project records, organized, and accessible for future reference and reporting needs.