Manager, Project Management (Production) - Donut Studios

New Engen•Los Angeles, CA

6d•Hybrid

About The Position

Donut Studios is the in-house creative studio at New Engen, dedicated to crafting high-performing, platform-native digital content for ambitious brands. As a key part of New Engen's specialized solutions, Donut Studios aims to unlock breakthrough creative that drives results. The studio is a collaborative environment of strategists, content creators, copywriters, editors, designers, and account managers focused on mutual growth and success. The Manager, Project Management (Production) will play a crucial role in owning production scheduling and resource planning, building and optimizing production workflows, translating creative needs into actionable plans, coordinating cross-functional efforts, managing tools and data accuracy, solving operational challenges, and supporting financial tracking and inventory management.

Requirements

3+ years of proven project management experience, preferably in a fast-paced, deadline-driven environment
Prior direct report management experience required
Strong proficiency with project management tools, specifically Asana, and competence with Slack, Google Suite, Airtable, and similar platforms
Excellent organizational and time management skills with the ability to balance multiple projects and priorities simultaneously
Strong problem-solving skills with the ability to proactively identify and address operational barriers
Excellent communication and collaboration skills for working across creative and operational teams
2+ years of exposure to film/content production, creative operations, or production logistics (directly applicable) OR Adjacent background such as Assistant Director, Executive Assistant, Production Department, or similar transferrable skillsets
Foundational understanding of production workflows, scheduling principles, crew coordination, and logistics
Proactive, solutions-oriented mindset with the ability to identify potential setbacks in a fast-paced environment
Growth-focused approach to learning and improving processes
Ability to adapt quickly to changing priorities and thrive in a dynamic work environment
Strong attention to detail with excellent documentation and communication practices

Nice To Haves

Familiarity with vendor coordination, equipment rentals, and production logistics a plus

Responsibilities

Own Production Scheduling and Resource Planning: Manage production calendars and resource allocation across producers and PAs, balancing workloads and tracking team bandwidth. Ensure projects are staffed effectively and schedules are maintained with accuracy across all active productions.
Build and Optimize Production Workflows: Design and implement scheduling systems and processes that improve efficiency, reduce conflicts, and streamline production timelines. Continuously identify opportunities to refine workflows and enhance how the production team operates.
Translate Creative Needs into Production Plans: Turn creative concepts and client requirements into detailed, actionable production schedules. Account for logistics such as locations, crew availability, equipment needs, and vendor coordination.
Coordinate Cross-Functional Production Efforts: Act as the central point of coordination for production activities, partnering with internal teams to ensure shoots are properly scheduled, resourced, and documented. Maintain alignment across stakeholders and keep communication flowing.
Manage Tools, Systems, and Data Accuracy: Maintain synchronization across platforms like Asana, Airtable, Slack, and Google Calendar to ensure production data is accurate, up-to-date, and accessible. Support visibility into timelines, deliverables, and team capacity.
Proactively Identify and Solve Operational Challenges: Monitor team bandwidth and flag potential conflicts, overallocations, or resource gaps before they impact delivery. Identify inefficiencies and implement solutions that improve overall production performance and team effectiveness.
Track Production Finances and Inventory: Support financial tracking across production, including expenses, invoices, and vendor payments. Maintain accurate inventory records for products, props, and equipment.