Manager, Procurement - Solar & BESS Equipment

Pivot Energy•Baltimore, MD

2d•$120,000 - $150,000

About The Position

The Procurement Manager provides day-to-day leadership, coordination, and oversight of procurement activities supporting Solar PV and Battery Energy Storage System (BESS) projects. The role ensures effective equipment planning and procurement execution across purchasing, supplier coordination, logistics, procurement systems and processes, compliance, and performance management. The manager translates procurement strategy into operating processes and execution, ensuring planning and purchasing align with project requirements, supplier agreements, company policies, and applicable compliance requirements. The role oversees and improves procurement processes, systems, reporting, supplier performance, and cross-functional coordination, partnering closely with Category Management and the Buyer/Planner. The position works with Engineering, Tech Ops, Project Management, Delivery, O&M, Finance, Logistics, and external suppliers to support project execution and continuous improvement, and helps identify and advance a vision for the future of Pivot Procurement. Other duties may be assigned as requested.

Requirements

Bachelor’s degree in Supply Chain Management, Business, Finance, or a related field, or equivalent experience.
At least 3 years of procurement and supply-chain experience, preferably in solar, energy storage, construction, manufacturing, or other project-based industries.
Experience coordinating purchasing, logistics, suppliers, and cross-functional project requirements.
Working knowledge of supplier contracts and commercial terms, including Incoterms.
Strong quantitative and analytical skills, including the ability to understand and communicate technical and commercial issues.
Strong organizational skills, process orientation, and attention to detail.
Strong written and verbal communication skills.
Excellent interpersonal skills and ability to build trust and rapport with internal and external stakeholders.
Ability to prioritize and coordinate multiple projects and tasks with limited supervision.
Demonstrated ability to identify problems, coordinate solutions, and escalate appropriately.
Strong proficiency with spreadsheets, word processing, and business productivity tools.

Nice To Haves

Experience supporting negotiation and administration of master supply agreements and other procurement contracts.
Experience leading or supervising procurement personnel.
Experience with Solar PV, BESS, electrical equipment, or other energy-related equipment.
Experience with procurement, ERP, project management, or supply-chain systems.
Experience with Procore, Salesforce, Smartsheet, Google Workspace, or similar systems.
Experience with procurement process improvement, data management, reporting, and systems implementation.
Experience coordinating equipment warehousing and transportation activities.
Experience with supplier performance management and risk mitigation.

Responsibilities

Lead and coordinate day-to-day procurement activities across projects and operational requirements.
Build effective working relationships with internal teams, Category Management, and suppliers; coordinate planning and procurement with manufacturers, distributors, logistics providers, and other external partners.
Support cross-functional planning for project financing, construction, operations, and equipment requirements.
Provide direction, coaching, and support to the Buyer/Planner and other procurement resources as applicable; serve as an escalation point for procurement, supplier, purchasing, and logistics issues.
Support the development, review, negotiation, execution, and administration of master supply agreements and other procurement contracts; ensure procurement activities and purchase orders align with negotiated terms.
Monitor contract obligations, renewals, pricing, and commercial requirements, and support resolution of supplier contractual and commercial issues.
Establish procurement processes that support supplier quality and reliable equipment delivery; monitor performance and coordinate resolution of quality issues.
Support project management and O&M teams with major equipment defects, breakage, warranty matters, and insurance claims; support supplier qualification and performance management.
Oversee major equipment purchasing execution, including purchase orders, invoices, and payment records; coordinate with Finance and Accounts Payable to resolve issues.
Support equipment pricing and availability forecasts, maintain procurement pricing and market information, monitor procurement performance and commercial terms, and partner with Category Management on cost optimization.
Coordinate purchasing, warehousing, shipping, and logistics to support construction and project schedules; monitor purchase order status, supplier commitments, logistics, and material availability.
Identify and escalate procurement issues that may affect schedules, resolve supply and delivery constraints, and improve procurement cycle times and execution efficiency.
Establish procurement processes that comply with company policies, legal requirements, ethical standards, and applicable regulations; verify vendor and product compliance and enforce policies and approval requirements.
Support compliance reviews, maintain procurement records, capture required certifications and compliance information, and monitor industry, trade, economic, ITC, and regulatory developments affecting procurement.
Identify, assess, and escalate procurement, supplier, logistics, material-availability, quality, and commercial risks; coordinate mitigation, supplier continuity, and contingency planning.
Develop and maintain procurement databases and systems containing equipment and supplier information; maintain accurate pricing, availability, supplier, purchase order, contract, and procurement records.
Maintain chain-of-custody, proof-of-payment, proof-of-delivery, and other required equipment documentation; establish reporting, dashboards, metrics, standardized recordkeeping, and documentation controls.
Support procurement systems integration, process improvements, and data-quality initiatives.
Identify, present, and make actionable a vision for the future of Pivot Procurement.

Benefits

Health, dental, and vision insurance, with up to 100% of premiums covered by the company.
Four weeks of vacation, prorated in the first year.
Company-paid life insurance and short- and long-term disability coverage.
Parental leave.
401(k) matching.
Home office setup stipend for new employees.
Public transit reimbursement.
Paid time off for community volunteering.
Charitable donation matching up to $500 per year.
Professional development and educational reimbursements.
Eligibility for the company’s bonus plan, with a target bonus of 30% of annual salary, prorated in the first year based on start date.