Manager, Procurement & Materials

Churchill Downs Incorporated•Louisville, KY

1d•Onsite

About The Position

The Regional Procurement & Materials Manager is responsible for overseeing the procurement process, managing vendor relationships, and ensuring the efficient purchasing and management of materials across multiple properties. This role will also facilitate the reconciliation of invoices, maintain accurate records to support timely payments, and ensure adherence to budgetary and operational goals. The Regional Procurement & Materials Manager will work closely with various departments to streamline procurement operations and support the overall needs of the properties.

Requirements

Strong understanding of procurement processes and supplier management.
High attention to detail with the ability to handle multiple tasks and projects simultaneously.
Excellent problem-solving and analytical skills, especially related to invoice discrepancies and budget management.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and purchasing software (e.g., SAP, Oracle, or similar).
Excellent communication and negotiation skills.
Management abilities demonstrated in managing the Purchasing department’s operational effectiveness.
Maintaining interpersonal working relationships internally and externally.
Excellent oral and written communication skills.
Willingness to assume overall responsibility relative to the performance of the Purchasing/Receiving operation.
5-7 years of experience in purchasing and receiving, and inventory control
Ability to obtain a valid KHRC license.

Nice To Haves

4-year degree preferred in related fields or equivalent work experience is preferred.

Responsibilities

Manage the procurement process for multiple properties, including sourcing, negotiating, and purchasing goods and services such as equipment, supplies, and maintenance services.
Develop and maintain strong relationships with vendors to ensure competitive pricing, high-quality products, and timely deliveries.
Conduct regular vendor evaluations to assess performance and adjust contracts or relationships as necessary to meet organizational needs.
Ensure all purchases are compliant with company purchasing policies and procedures.
Facilitate the reconciliation of vendor invoices across multiple properties by identifying invoice reconciliations and other errors and their cause.
Work closely with the finance team to ensure that discrepancies are resolved in a timely manner and that invoices are paid on time.
Address repetitive issues to streamline property interactions with purchasing software.
Identify cost-saving opportunities through efficient purchasing practices.
Monitor purchasing expenditures across multiple properties to ensure that they remain within the allocated budgets.
Proactively analyze trends in spending and recommend strategies to reduce costs or improve efficiency.
Oversee RFPs and be the first reviewer of all proposals received.
Ensure compliance with local regulations, industry standards, and internal policies related to purchasing and financial transactions.
Prepare and present reports on purchasing activity, cost savings, and invoice reconciliation progress to management.
Review and approve guidelines and SOPs to ensure DCGH / DCG standardization.
Enforce company policies and guidelines. Inform finance leaders of variances to those policies and repeat offenders.
Stay up-to-date with industry trends and best practices in procurement and property management.
Ensure necessary COIs are collected from new and existing vendors.
Work with various departments, including operations, maintenance, and accounting, to understand their needs and ensure that purchasing activities support the overall goals of the properties as well as CDI.
Supports the Accounting/Finance team in tracking/managing progress/expenses related to projects including but not limited to capital projects.
Oversee the warehouse receiving team for both properties, including performance reviews and coaching.
Oversee the Regional F&B Buyer, including performance reviews and coaching, also ensuring development to be able to take over duties as needed in the Regional Procurement and Materials manager’s absence.