Manager Procurement and Project Controls

Woodbine Entertainment•Etobicoke, ON

138d•$70,000 - $85,000

About The Position

A NEW BREED OF ENTERTAINMENT With almost 150 years of proud horseracing history, Woodbine Entertainment Group is the founding pioneer and largest operator of professional horseracing in Canada. Building on our rich past, we are surging ahead to the future with an energized, new vision. Today we deliver the most thrilling and highest quality racing, dining and entertainment experiences to our visitors. In doing so, we remain a world-leader in horse-racing — and also among the most exciting and diverse entertainment facilities on the globe. Job Summary The Manager, Procurement & Project Controls is responsible for leading services and professional procurement and contract governance while supporting project financial controls across the capital project lifecycle. This role oversees RFx processes, contract documentation, vendor compliance, and procurement policy adherence, while also supporting financial control activities including PO governance, invoice validation, accrual coordination, capital coding integrity, and reporting accuracy. Working in close collaboration with the Director, Legal, Finance, and Project Managers, this role strengthens procurement discipline, financial accuracy, and audit readiness across capital projects.

Requirements

Bachelor’s degree in Procurement, Business Administration, Commerce, Finance, Engineering, Architecture, or related discipline.
5–7 years of experience in procurement, contract administration, or project controls within construction, development, or corporate real estate environments.
Experience supporting RFx processes and contract administration in capital project settings.
Familiarity with CCDC, OAA, and similar construction contracts.
Working knowledge of procurement governance practices and contract documentation controls.
Experience with financial reporting systems and ERP platforms (D365 preferred).
Strong financial analysis and reporting capability, including budget tracking, cost reconciliation, and accrual support.
Advanced Excel skills required (pivot tables, lookups, financial tracking models, reconciliation analysis).
Proficiency in Microsoft Office Suite; experience with Bluebeam, Adobe, and DocuSign preferred.
Ability to analyze contractual and financial issues and provide structured recommendations.
Strong understanding of contract language, interpretation of terms and conditions, and documentation accuracy.
Strong attention to detail and organizational discipline.
Ability to manage multiple projects and shifting deadlines.
Strong written and verbal communication skills.
Professional judgment in handling confidential and sensitive information.
Ability to work independently while collaborating across multidimensional teams.
Results-oriented with strong business acumen.
Adaptable and responsive in deadline-driven environments.

Nice To Haves

Knowledge of Ontario Construction, Lien Act and Contract Law is considered an asset.

Responsibilities

Procurement & RFx Management Lead RFx processes including development of documentation, coordination of vendor inquiries, issuance of addenda, and support of evaluation processes.
Consolidate evaluation results and prepare award recommendations and supporting documentation.
Prepare award and sole-source justification forms in compliance with procurement policies.
Maintain procurement, governance documentation and process controls.
Coordinate vendor debrief meetings and maintain professional vendor communications.
Contract Management & Administration Draft, review, and revise construction and professional services contracts (CCDC, OAA, and related agreements), ensuring alignment with approved scope, pricing, and risk standards.
Coordinate contract execution including internal reviews, Legal redline resolution, and vendor markups Ensure contracts accurately reflect scope, pricing structures, payment terms, and risk allocation.
Maintain structured contract documentation, version control, and audit-ready contract files.
Provide guidance to Project Managers on contract interpretation and administration requirements.
Project Controls & Financial Validation Maintain and update capital project budgets, forecasts, and dashboards on a bi-weekly basis, including committed costs and forecast at completion.
Monitor planned budget versus actual expenditures and cumulative progress across projects.
Review and assess contractor pricing for change orders and variations in coordination with Project Managers.
Manage financial aspects of the change order approval process and ensure alignment with approved capital budgets.
Advise Project Managers on budget impacts and cost implications related to scope or specification changes.
Financial Reporting & Accrual Support Review, validate, and process contractor and consultant invoices in alignment with contract terms and Schedule of Values (SOV).
Verify interim payment applications and support payment certification processes.
Ensure invoices are properly coded and aligned with approved POs in D365.
Support accrual preparation, capital reporting accuracy, and cost reconciliation using advanced Excel analysis.
Communicate cost variances, financial drivers, and potential budget risks to stakeholders.
Governance & Process Improvement Identify opportunities to strengthen procurement workflows and financial control processes.
Support standardization of templates and documentation practices.
Contribute to continuous improvement initiatives within PMO to enhance governance maturity.
Financial Responsibility Responsible for assembling contracts and procurement activities with the PM in order to set budgets.
Check the Consultant fee invoices and make recommendation for payment.
Check all other invoices and charges relating to the project and make recommendations to the Project Manager Check and verify all Contractors / Consultants or any third party’s payment application.
Co-ordinate the preparation of the final Account for the construction work including checking the final account with the contractor Support annual capital and expense budgeting process by coordinating with Property Development Directors