Manager, Philanthropic Operations

CANADIAN OLYMPIC COMMITTEE•Montreal, QC

4d•Hybrid

About The Position

Be a part of Canada’s #1 charity devoted to Olympic Athletes and high-performance sport and help take Sport Philanthropy to the next level. The Canadian Olympic Foundation (COF) is the philanthropic fundraising arm of the Canadian Olympic Committee (COC) with the joint purpose to transform Canada through the power of sport. The COF is only Foundation in Canada that raises funds to support athletes at all stages of their Olympic journey – from the spark of an Olympic dream to the moment they step on the podium and beyond their competition days. Reporting to the Director, Fund Development and Operations, the Manager of Philanthropic Operations is responsible for overseeing the COF’s core operational functions to ensure efficiency, compliance, and maximum impact in both day-to-day activities and long-term growth initiatives. The Manager works collaboratively with the COC’s Finance and Legal & Governance teams to support the Board, and partners closely with the COC’s Sport team to oversee the development, execution, and continuous improvement of COF granting and athlete awards programs. This role is ideal for a highly organized, collaborative leader who excels at translating strategy into action and enabling meaningful impact across the Canadian sport system.

Requirements

Post-secondary degree or equivalent experience in commerce, project management or business administration
5-7 years of relevant experience, including previous experience in a similar environment (non-profit, charitable, or community-based organizations) as well as experience supporting Boards, committees, and/or senior leadership
Knowledge of grantmaking processes, CRA standards and compliance
Managerial experience in project management, communications, and information systems within a service-oriented nonprofit or charitable environment
Strong analytical, judgement, critical thinking and problem-solving skills
Excellent written and verbal communication skills
Strong leadership and people management skills
Proven ability to manage complex, multi-stakeholder programs from planning through execution, ensuring alignment, timelines, and measurable outcomes are achieved
Strong database/CRM proficiency, including the ability to design and maintain data structures, fields, and workflows that ensure accurate, consistent, and usable data
Ability to analyze, and interpret data in order to generate insights and reporting that supports strategic decision-making
Ability to work with senior executives and senior volunteers, including Board members
Strong knowledge of technology, web and computer software and systems
Demonstrates and embodies the COC values of Accountability, Excellence, Fun, Respect and Bravery

Nice To Haves

Ability to speak and write in French is an asset

Responsibilities

Liaise with the COC Sport team, Own the Podium, National Sport Organizations and other sport partners to understand and remain relevant with current and future funding priorities
Working with all parties above, collaborate to establish and refine granting programs that meet the needs of the objectives of the COC, COF, sport system, and donors.
Maintain and update the Foundation’s funding menu, ensuring alignment with donor priorities and organizational strategy.
Collaborate with Foundation staff on donor strategies and proposals that support aligned funding recommendations in a donor-centric manner
Track and execute the COF’s annual granting calendar, special grants and reporting requirements
Convene granting committees and oversee selection processes in a compliant and equitable manner
Manage all athlete award programs, including notifications, application process, agreements, and outcomes to support donor impact reports.
Oversee the coordination of all Foundation board and committee meetings including scheduling, agenda, material coordination, preparation, onsite logistics, and follow-up actions.
Lead onboarding and engagement of board members and volunteers.
Liaise with the COC’s Governance team to ensure policies, procedures, and governance practices are current and consistently applied
Manage and maintain the Foundation’s CRM and related systems, including database structure and functionality, coding, policies and procedures for users, and data integrity, in collaboration with the COC’s IT team.
Oversee and implement operational controls that protect donor trust, including gift processing workflows, tax receipting timelines, and data integrity in the CRM
Working with the COC’s legal and risk departments, ensure all legal requirements are met including: COC trademark & licensing compliance, CRA guidelines and Freedom of Information and Privacy legislation
Support COF team planning processes including annual planning, team meetings, and internal engagement initiatives
Lead or coordinate special projects (e.g., new systems, program enhancements, website updates) that increase operational efficiency and/or support fundraising objectives
Research sector trends, best practices, and emerging tools to inform operational improvements and strengthen donor support capabilities
Represent the Foundation internally and externally, promoting its mission and ensuring its operational excellence and program delivery
Responsible for managing and coaching direct report(s) to ensure they are executing on defined roles & responsibilities within the Foundation team
Lead full-cycle performance management for direct report(s), including setting objectives and KPIs, providing regular and consistent feedback, and coaching on personal / professional development
Other duties, as assigned