Manager Payments & Card Programs

UBLIC SERVICES, INC.•Phoenix, AZ

7d•Hybrid

About The Position

The Manager Payments and Card Programs manages the daily operations of AP payment operations (Check, ACH, Virtual Card) and oversees the company’s card programs (T&E, Procurement Card, Virtual Card). The incumbent reviews and develops business processes to increase efficiency, enhance productivity, and improve stakeholder experience.

Requirements

Intermediate to advanced level of proficiency with Excel.
Minimum of 4-7 years accounts receivable, accounts payable, financial analysis or accounting experience.

Nice To Haves

Previous experience in a leadership or supervisory role preferred.

Responsibilities

Oversee AP payment operations including Check, ACH, and Virtual Card Payments to ensure complete, accurate and timely payment to vendors (may include vendors who support and provide services for the National Accounts customer portfolio).
Lead payment optimization efforts to maximize working capital, discounts and rebates, including coordination of campaigns to grow the Virtual Card Payment program, early pay discounting, and supply chain financing.
Manage the AP bank function, including payment voids/cancels, positive pay review, and non-AR bank deposits.
Ensure proper due diligence is completed for changes to existing supplier payment methods and establishment of payment methods for new suppliers.
Oversee Travel and Entertainment (T&E) and Procurement (pCard) programs. Establishes and monitors the expense reporting and approval process in ERP systems.
Administer the issuance of new cards, changes to existing card holder limits and MCC code permissions.
Manage the process for turning off cards held by terminated employees.
Oversee the Card Program Audit function, establishing audit rules and reviewing flagged expense transactions.
Ensure compliance with the Company's expense policies and take action to notify appropriate personnel when misuse is suspected.
Manage relationships with third parties including banks, card issuers, check print and mail service providers, and supply chain finance partners.
Ensure service level agreements are met and address any performance issues with third party providers.
Collaborates with third parties on process improvements and new service offerings.
Ensure all procedures are followed and remain in compliance with established SOX controls.
Implement and perform quality management and measurement processes related to payment completeness, accuracy, timeliness and transparency as required.
Collaborate with other department personnel to determine root cause of process errors and associated process improvement solutions.
Perform other job-related duties as assigned or apparent.