Manager, Patron Services Center
About The Position
The Manager, Patron Services Center (PSC) is responsible for training PSC representatives in sales, customer service, and data standards. This role involves developing training materials, providing sales coaching, monitoring performance, and managing the daily operations of the PSC. Key operational duties include employee scheduling, managing ticket exchanges and donations, coordinating will-call, processing mail, handling telephone messaging, fulfilling silent auction requests, managing inbound calls, and communicating sales campaigns. The Manager also serves as the PSC liaison to the telemarketing team, processes orders, resolves customer issues, and maintains patron account standards within the Tessitura database. Additionally, this role assists the Director, PSC with sales incentives, subscription seating, patron retention, and personnel management. Show-time concert duty is also required.
Requirements
- 2-3 years box office experience with exceptional customer service skills, and a great phone manner.
- Proven record of excellent customer service and experience in dealing with a wide variety of people in a diplomatic manner.
- Organized, enthusiastic self-starter who pays meticulous attention to detail, is adept at time management and multi-tasking, and has a passion for music.
- Excellent written and verbal skills.
- Proficient with Microsoft Office, especially Excel.
- Availability for evening and weekend work is essential.
- Ability to lift and carry inventory up to 30 lbs. is required.
Nice To Haves
- An undergraduate degree in marketing, advertisement, public relations or music is preferred.
- Relevant experience in arts administration, a related industry, or not-for-profit organization is preferred.
- Knowledge of ticketing and CRM systems is highly desirable and experience with Tessitura is a plus.
Responsibilities
- Train part-time Patron Services Center (PSC) representatives in sales, customer service, and data standard practices.
- Develop and maintain training materials.
- Provide ongoing sales coaching in cross-selling, upselling, and donation asks to employees within the box office.
- Monitor performance to ensure that all representatives are providing superior customer service.
- Manage daily operations of the PSC, including employee scheduling, tracking hours and staffing budget, web ticket exchanges and donations, ticket batch printing, will-call coordination, mail processing and distribution, telephone on-hold messaging and voicemail, and fulfillment of silent auction donation requests.
- Handle inbound phone calls during times of peak volume.
- Communicate sales campaigns (current promotions, new concerts, etc.).
- Uphold current ticket policies and advise on changes and adjustments as necessary.
- Serve as PSC liaison to outbound telemarketing arm of the Houston Symphony, process and ensure accuracy of orders, partner with Campaign Manager to resolve customer issues, provide package and seating availability, and attend telemarketing campaign meetings.
- Maintain the highest level of guest service, managing and resolving in person, over the phone, and via email customer service issues, in a timely and professional manner.
- Monitor PSC patron account set up within Tessitura database to uphold organizational data standards.
- Merge constituent records to alleviate duplication.
- Update patron communications preferences as needed (do not call, do not mail, etc.).
- Assist the Director, PSC with development and tracking of PSC sales incentives, subscription seating, patron retention efforts, fulfillment of online subscription orders, and personnel hiring, evaluation and discipline.
- Manage show-time PSC concert duty as scheduled.
- Perform additional duties as required by the Houston Symphony Society.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
