Manager of Special Events

The Washington Ballet•Washington, DC

13d•$80,000 - $85,000•Onsite

About The Position

The Manager of Special Events is a key member of The Washington Ballet's Development team, responsible for overseeing a robust $2 million events program. This mid-level management role leads the planning, execution, and evaluation of three signature annual fundraising and cultivation events, as well as a full calendar of supporting events tied to the Company's five season productions. The Manager of Special Events plays a vital role in deepening donor relationships, elevating the Ballet's community presence, and driving contributed revenue.

Requirements

Bachelor's degree in nonprofit management, communications, arts administration, or a related field.
Minimum 4–6 years of progressive experience in event management, preferably in a nonprofit or arts environment.
Demonstrated experience managing large-scale events with budgets of $500,000 or more.
Strong project management skills with exceptional attention to detail and the ability to manage multiple deadlines simultaneously.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite; experience with CRM or event management software.
Collaborative team player with the ability to work effectively across departments.
Availability to work evenings and weekends as required by event schedules.

Nice To Haves

Experience in performing arts, ballet, or cultural nonprofit settings.
Familiarity with Tessitura or similar arts-sector CRM platforms.
Experience managing event committees and volunteer leadership.
Passion for dance and the performing arts.

Responsibilities

Plan, manage, and execute three signature annual events, including: 50th Anniversary Celebration, Nutcracker Tea Party, and Annual Gala.
Coordinate a calendar of cultivation and engagement events in support of five season productions, including: Studio Sessions, Lunch and Learns, Special Groups Attending Studio Rehearsals, and Theater Hospitality.
Develop and manage event budgets totaling approximately $2 million, ensuring fiscal responsibility and strong return on investment.
Source, negotiate, and manage vendor contracts including venues, catering, audio/visual, florals, and entertainment.
Create and maintain detailed event timelines, run-of-show documents, and post-event reports.
Oversee event logistics from concept through execution, including day-of coordination and staffing.
Manage event communications including invitations, RSVPs, acknowledgment letters, and follow-up.
Partner with the Development team to leverage events as cultivation, stewardship, and fundraising tools.
Work collaboratively with Artistic, Marketing, and Executive staff to align event programming with the Ballet's brand and mission.
Manage event committees and volunteer leadership, providing direction and support.
Maintain accurate donor and guest records in the organization's CRM database.
Actively participate in creating a work culture that embodies the core values of TWB; Creativity, Commitment, Communication, Collaboration, Compassion, and Community.