Manager of Project Administration

DLP Capital•Saint Augustine, FL

About The Position

The Manager of Project Administration will lead the Construction Administration team in overseeing budget tracking and draw management for DLP Construction Management and Lending projects. They will collaborate closely with the Development, Construction, and Lending teams to establish, implement, and enforce standardized procedures for cost monitoring, budget change management, and compliance. Ultimately, the primary focus will be driving efficient project setups, ensuring process compliance, and delivering accurate reporting across all respective departments.

Requirements

5+ years Construction Administration experience
5+ years of Construction Accounting experience
Excellent with computer work including programs like Google Drive, Gmail, SAGE, Google Sheets & Google docs or the equivalent.
Familiarity with large complex multifamily project processes and operations.
Communicate effectively in a respectful, positive manner both in writing and verbally.

Responsibilities

Oversee the initial setup of project budgets in construction and lending budget software(s), ensuring accuracy from the start.
Collaborate with the Development and Construction teams to create and maintain initial project workbooks, conducting regular audits to ensure budget change management and contract tracking are 100% accurate.
Lead the draw review process, verifying compliance with insurance requirements, permits, passed inspections, and lien waivers.
Process complex draws related to internal jobs, JV partnerships, and large borrowers.
Reconcile all construction spending in collaboration with the Accounting department.
Ensure that developer fees, GC fees, and General Conditions are reported accurately.
Collaborate with Underwriting and Asset Management to account for Land Acquisition, Financing, and Marketing budgets.
Manage invoicing, entity budgets, and taxes for associated construction entities.
Maintain the development pipeline, tracking pertinent project data such as JV and operating agreements, project status, and sources of funds.
Assist with external loan setups and hand-off calls to the Draws team.
Prepare pertinent team meeting agenda topics, generate quarterly fund reporting, and drive team performance utilizing internal proprietary software.