Manager of Professional Services Procurement and Contracts

Pennsylvania Turnpike Commission•Middletown, PA

7d•$87,315 - $118,973•Hybrid

About The Position

This position is responsible for performing and supervising advanced-level work associated with professional services procurement and contract administration for the Pennsylvania Turnpike Commission (PTC). Work involves the administration of confidential contract and procurement issues with significant coordination with internal/external customers that require a high degree of discretion. Work is performed with considerable independence but subject to review by a manager for conformance with established goals, objectives, and policies. Supervision is exercised over professional staff involved with professional services procurement and contract administration.

Requirements

Nine (9) years of experience in strategic sourcing, purchasing, contract administration, supply-chain management, engineering, or business administration with at least one (1) of those years in a supervisory capacity; OR
Five (5) years of experience in strategic sourcing, purchasing, contract administration, supply-chain management, engineering, or business administration with at least one (1) of those years in a supervisory capacity AND a bachelor’s degree in business administration, engineering, supply-chain management, public administration, or related field; OR
One (1) year as a Senior Contracts and Procurement Specialist or Strategic Sourcing Supervisor at the PTC will be considered equivalent for the supervisory requirements.
Equivalent combination of education and/or experience may be accepted.
Applicants must be currently authorized to work in the United States on a full-time basis.
Must establish PA residency within 6 months of hire and maintain PA residency.

Nice To Haves

Customer Service
Problem Solving/Analysis
Decision Making and Independent Judgment
Communication Proficiency
Business Writing
Performance Management
Analytical Thinking
Attention to Detail
Developing Others
Technical Innovation

Responsibilities

Supervises, organizes, and plans Professional Services Procurement operations and staff functions including performance management, delegation of work assignments, and review of work product.
Monitors and reviews professional services procurement and contract administration activities to ensure consistency and compliance with policy/procedures.
Develops, maintains, and recommends changes to professional services procurement procedures and controls to support the management of PTC consulting agreements.
Provides advice, training, and guidance to staff regarding proper contracting and procurement procedures. Ensures all legal, regulatory, and procedural requirements are met.
Develops, compiles, secures, and determines the appropriate use of Requests for Proposal/Information (RFP/RFI), Invitations to Qualify/Bid or other procurement format to facilitate development of sourcing strategy within Procurement Code guidelines.
Supervises the consultant selection process. Prepares materials and maintains records in accordance with Professional Services Procurement Procedures.
Facilitates pre-proposal conferences and participates on evaluation committees to review proposals for contract recommendation.
Conducts, or facilitates, the negotiation of prices, terms, conditions, and requirements. Prepares and ensures contracts and purchase orders are written accurately, consistently and include the proper terms/conditions. Secures all necessary approvals and signatures.
Analyzes and maintains organizational records on contract usage and contractual obligations. Monitors expiration dates and expenditures. Advises and assists departments with contract issues (invoicing, audit resolutions, insurance, bonds, performance, etc.).
Reviews and responds to internal/external customer inquiries concerning issues associated with contracting policies/procedures, project status and development.
Represents and leads the unit in organization-wide projects and efforts including, but not limited to, documenting retention schedules and records management. Monitors progress of projects and compiles status reports for the Commission and Executive Staff.
Uses situational awareness to anticipate and prevent accidents.
Performs related duties as assigned.